Position Summary & Description
THIS POSITION IS POSTED IN ACCORDANCE WITH THE
AFSCME COLLECTIVE BARGAINING UNIT
SUMMARY:
The Management Technician position reports to the AVP for
University Advancement. This employee will provide essential
administrative and operational support to ensure the smooth
execution of managerial processes crucial for achieving the
objectives and goals set forth in the strategic plan. Focused
primarily within the Office of University Events, this position
will also extend its support across the Division of University
Advancement and collaborates with various campus partners
throughout the university.
Review the PA Specifications for this Job
Title.
The above duties are normal for this position. The omission
of specific statements of duties does not exclude them from the
classification if the work is similar, related, or a logical
assignment for this classification. Other duties may be required
and assigned.
ESSENTIAL DUTIES :
- Utilize a variety of designated software platforms to implement
automated registration processes, generate comprehensive reports,
and manage databases efficiently, ensuring streamlined operations
and accurate data management.
Regularly update the constituent database with accurate and
current contact information, biographical details, and any relevant
updates for constituents.
Develop and maintain strong professional relationships with
alumni and friends of the university through regular, personalized
communication, including emails, phone calls, and face-to-face
meetings, to foster a sense of community and ongoing
engagement.
Serve as the primary point of contact and coordinator for
designated university or alumni events under the direction of the
management team.
- Collaborate with internal stakeholders, external vendors, and
event participants to ensure seamless planning, execution, and
follow-up for each event.
- Develop event timelines, manage budgets, coordinate logistics
such as venue selection, catering, and audiovisual requirements, as
well as oversee promotional efforts to maximize attendance and
engagement.
- Provide on-site support during events to address any issues
that may arise and ensure a positive experience for all
attendees.
- Efficiently manage event logistics and foster strong
relationships with stakeholders, contribute to the success and
reputation of the university's or alumni association's event
programs.
Support the Director in the planning, coordination, and
execution of special projects, including conducting research,
preparing reports, managing timelines, and ensuring all project
milestones are met efficiently and effectively.
WORK SCHEDULE:
Monday through Friday 8:00 AM to 4:30 PM
Position Qualifications
MINIMUM EDUCATION AND TRAINING:
- Three years of advanced clerical or paraprofessional work which
included the collection, recording, compilation, and presentation
of office management or program related information.
or
- Any equivalent combination of experience and training.
- An Associate's Degree may be substituted for two years of
required experience.
REQUIRED SKILLS AND KNOWLEDGE:
- Candidates must communicate effectively and perform well in the
interview(s).
- Candidates must have communication skills and cross-cultural
abilities to maximize their effectiveness with diverse groups of
students, colleagues, and community members.
The salary for this position is determined by the AFSCME Collective
Bargaining Agreement.