"Mata Ahupae - Postgraduate Administrator"

Job Description:

• Do you have experience in customer service and office administration?
• Have you got intermediate skills in Microsoft Word, Teams, Excel, and Outlook?
• Can you communicate effectively with a diverse range of internal and external stakeholders?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Postgraduate Administrator to join Te Kura Hoahoa - School of Design Innovation’s administration team on a 10-month fixed-term, part-time (0.6 FTE) contract.

Key responsibilities:

• Provide efficient high-level support across the postgraduate administrative processes of the School administration team.
• Provide administrative support to the School Research Committee.
• Liaise with students, academic staff and the Faculty of Graduate Research to run Masters and PhD examinations and reviews.
• Maintain accurate, current records for Te Kura Hoahoa - School of Design Innovation students’ progress across Masters and PhD programmes.

Ō pūmanawa - About you

You will be a well-organised and proactive administrator who enjoys working with a diverse group of stakeholders. You will be comfortable with working to deadlines, have an equitable and professional approach to your role, and an ability to work independently as well as part of a team.

Key requirements:

• Intermediate skills in Microsoft Word, Teams, Excel, and Outlook.
• Experience communicating within the organisation and with external stakeholders or clients.
• Experience in customer service and office administration.
• Ability to work to a very high standard of accuracy.
• Ability to work to deadlines.
• Ability to take initiative and work independently.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University careers page.

Close date for vacancy: 09 February 2026.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Robyn Isaacs, School Manager (robyn.isaacs@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.