Job Summary
The College of Humanities seeks an Administrative Professional to
support the departments of
English and Writing &
Rhetoric Studies. This role contributes to the day-to-day
operations of these units by providing a combination of
administrative coordination, transactional support, and
problem-solving.
Working closely with department leadership and administrative
partners, this position helps ensure efficient, accurate, and
responsive support across a range of academic and operational
activities.
Office Administrators
Oversee general office operations. Coordinate all aspects of the
daily office environment including, but not limited to, office
maintenance, ordering office supplies, and other duties to ensure
the office operates smoothly and efficiently. Coordinate office
equipment maintenance and initiate facility repair requests with
building management and/or outside vendors. Work closely with
executives and management on coordination of local culture and
engagement initiatives including planning and logistics. Act as the
face of the office and develop and maintain relationships with
building management services, vendors, caterers, and various
internal departments. Coordinate and schedule internal/external
meetings, and conference/video calls on behalf of leaders. May be
responsible for managing office budget and contract/price
negotiations with vendors. May perform other duties including
accounting support, reception, payroll, facilities, maintenance,
supply management, and various back office functions.
Learn more about the great benefits of working for
University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job
levels and associated pay rates based on their business need and
budget.
Responsibilities
Administrative Professional/Office Administrator
III
Key Responsibilities
Financial & Administrative Processing
- Process reimbursements, honoraria, and travel for faculty,
students, and guests
- Support purchasing and reconciliation activities, including use
of university systems (e.g., UShop, PCard)
Maintain organized records and assist with basic budget
tracking
Payroll & Hiring Support
- Prepare graduate student teaching offer letters
- Process personnel transactions (ePAFs) and support semester
hiring processes
- Coordinate with HR and payroll offices to ensure timely
processing
Faculty & Academic Support
- Coordinate administrative aspects of faculty hiring
- Support review processes (e.g., retention, promotion, tenure)
by managing materials and communications
- Serve as a point of contact between faculty and administrative
offices on matters such as leave, retirement, and related
processes
Office & Operations Coordination
- Coordinate facility and maintenance requests and serve as
liaison with campus service units
- Assist with office space assignments, access, and general
office logistics
- Support front office operations and maintain shared resources
and equipment
Student & Program Support (as needed)
- Assist with scholarship coordination and related administrative
processes
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education
can be substituted for 1 year of directly related work experience
(Example: bachelor's degree = 4 years of directly related work
experience).
Department may hire employee at one of the following job
levels:
Office Administrator, I: Requires a bachelor's (or
equivalency) + 2 years of directly related work experience or a
master's (or equivalency) degree.
Office Administrator, II: Requires a bachelor's
(or equivalency) + 4 years or a master's (or equivalency) + 2 years
of directly related work experience.
Office Administrator, III: Requires a bachelor's
(or equivalency) + 6 years or a master's (or equivalency) + 4 years
of directly related work experience.
Preferences
- Experience providing broad administrative support across
multiple units.
- Experience documenting processes or supporting process
improvement efforts.
- Strong organization, attention to detail, and ability to manage
multiple priorities.
- Demonstrated ability to build trust and maintain positive
working relationships.
Special Instructions
Requisition Number: PRN46390B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday–Friday, regular business
hours, with occasional evening work for lectures and events. This
is an in-office position.
Department: 00089 - English
Location: Campus
Pay Rate Range: $48,000-$52,000
Close Date: 12/02/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9877574"">https://utah.peopleadmin.com/postings/210298
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