Office Coordinator for Student Engagement and First-Year Experience (FYE)

Kenyon College is conducting a search for a qualified candidate to fill the position of Office Coordinator for Student Engagement and First-Year Experience (FYE). The Office Coordinator for Student Engagement and FYE is a member of the Kenyon College Student Affairs staff and reports to the Directors of Student Engagement and First Year Experience (FYE). This is a part-time, with benefits position, working approximately 35 hours per week for 11 months (approximately 1668 hours annually). The hourly rate of pay for this non-exempt position is $17.96.

The scope of the Office Coordinator’s responsibilities includes:

• Office management
• Customer service
• Student staff supervision
• Programming and event services
• Student organization and staff support
• Administrative tasks

Office Management (50%)

• Provide front line office support for walk-in traffic, answering phones, triaging concerns, and questions while directing students and customers to the appropriate resources.
• Train and supervise the day-to-day work and scheduling of the student interns/workers who assist the front desk.
• Manage calendars and schedule appointments for professional staff members.
• Manage the Student Engagement and FYE email accounts, including responding to messages and forwarding communications to the appropriate staff person. Manage the Student Engagement and FYE shared Google Drives for historical retention of records.
• Administer keys and K-card access to the seven facilities managed by Student Engagement.
• Order office supplies and make purchases as needed following procurement procedures.
• Track FYE and OSE supplies (nametags, lanyards, shirts, etc.)

Administration (30%)

• Manage sign out system of office credit cards for student organizations, OSE and FYE interns, and program purchasing.
• Assist with student organization and staff purchasing. Oversee Student Engagement rental equipment process, policies, and inventory.
• Manage student organization locker storage process, policies, and space.
• Assist with the repair/replacement of equipment in Student Engagement-managed spaces. Place work orders for all Student Engagement managed spaces.
• Oversee process to reserve, service, and maintain the Campus Life Kubota vehicle. Moderate email distribution lists during business hours. Assist with event planning by providing logistical support with accepting RSVPs, requesting space, services, catering, etc. for professional staff and student organizations.
• Collaborate on the Social Events with Alcohol (SEWA) program administration in collaboration with the Director of Student Engagement. Provide support for information requests to campus colleagues.
• Reconcile purchasing card transactions for professional staff in Student Engagement and FYE. Assist with Orientation recruitment and selection process.

Other Responsibilities (20%)

• Support the Student Engagement and FYE experience through programming and event support as requested (opening, closing, and major campus events).
• Assist with strategic planning, evaluation, and assessment for Student Engagement and FYE.
• Partner with campus offices as appropriate, such as the Offices of Student Rights and Responsibilities, Alumni and Parent Engagement, Diversity, Equity, & Inclusion, Community Partnerships, Athletics, and Academic Affairs.
• Participate in activities, meetings, and events as a member of the Division of Student Affairs.
• Serve on campus committees as requested.
• Other duties as assigned.

Qualifications

The Office Coordinator for Student Engagement and FYE will have 2-3 years of professional office experience, preferably in a higher education setting. Candidates must have an appreciation for the value of a residential, liberal arts education and should possess energy and enthusiasm for working with undergraduate students. The successful candidate will also possess strong skills in organizational management, task completion, and have excellent written and oral communication skills. Proficiency with the Microsoft Office suite, Google products, Campus Reports, and Banner data management system is highly desirable. Ability to lift and carry 20 lbs. unassisted.

Benefits

Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 90% tuition waivers at nineteen other of the nation's finest liberal arts colleges.

We also offer health, dental and vision insurance, TIAA retirement, and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook.

Kenyon is a unique place to live and work. To discover why it should be your next home, click here.

Kenyon College is an equal opportunity employer, and we welcome applications from all qualified individuals. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to an inclusive environment that welcomes all voices and perspectives.