"Office Manager - Department of Computer Science"

Office Manager - Department of Computer Science

Working Title: Office Manager - Department of Computer Science

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100061 - Computer Science

Pay Rate: Pay Range $42,000 - $44,805

Beginning Review Date: 01/17/2026

General Information:

The Department of Computer Science (CS) at JMU seeks an administrative professional to serve as a full-time Office Manager. The position will provide support in the areas of budget management, purchasing, human resources, travel, recruitment and other duties assigned and in association with the day-to-day operation of a dynamic academic unit.

Duties and Responsibilities:

• Provide administrative assistance to the department head.
• Maintain and reconcile departmental budgets.
• Record keeping of all departmental financial expenditures.
• Prepare and process hiring paperwork for employees recruited to the department, including newly hired full-time faculty and part-time adjunct faculty, assist with search processes and logistics.
• Initiate departmental onboarding process for new hires and interface with HR as needed on employee records.
• As assigned, process paperwork to hire student summer research assistants.
• Hires all student employees, process student time-sheets.
• Maintain personnel files.
• Prepare and approve orders through eVA, Virginia's online procurement system.
• Maintain and reconcile small purchase credit cards(s).
• Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding as needed.
• Process travel authorizations and expense reports in Chrome River, JMU's electronic system for entering and approving travel and individual expense reimbursements.
• Maintain and manage office equipment and supplies.
• Manage and reserve space using the virtual reservation system.
• Perform other duties as assigned to support the needs of the unit an in collaboration with colleagues across the college.
• Provide administrative support for faculty who have grants or who direct special event/conferences.
• Share some responsibilities with the CS Administrative Assistant including entering class of schedules, generating permissions and EMS room scheduling for courses.
• Simultaneously handle various responsibilities while maintaining quality and accuracy across diverse tasks.

Qualifications:

The successful candidate must have:

• Relevant experience and competency with finance, accounting, or fiscal management
• Fluency in Microsoft Office with a particular focus on Word, Excel (working knowledge of pivot tables), and Microsoft Teams
• Proven attention to detail, resourcefulness, and time management skills
• Previous experience with efficient office practices, including high level of customer service skills and an ability to work efficiently with others
• Ability to handle all office activity and material with discretion and in a confidential manner
• Strong written and verbal communications skills
• Strong interpersonal and leadership skills
• Ability to learn and master new systems to enhance technical skills, efficiency and effectiveness
• Ability to prioritize and meet deadlines
• Excellent organizational and file management skills
• Technical adaptability

The following are beneficial, but not required:

• Experience with the following JMU systems: Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and SPCC
• Knowledge of the JMU expenditures guidelines and limitations for travel and procurement
• Experience with data management systems
• Demonstrated planning experience for events and meetings

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check.