"Office Manager, Student-Athlete Success"

Job Details

Office Manager, Student-Athlete Success
Job ID: 292834
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular
About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location **(Primary Location for Job Responsibilities)** Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Department Information DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES: 1. Serves as contact for service tickets and completes end of semester summary report 2. Schedules tutors through tutoring software and communicates with department advisors on all tutoring related issues 3. Oversees and monitors study hall participation 4. Manages inventory and ordering for SASS fueling station for student-athletes 5. Manages database of student-athlete community service activities and events, including but not limited to reaching out to staff to promote volunteer events and collect completed hours Job Summary Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes. Responsibilities KEY RESPONSIBILITIES*: 1. Assists with assigned area administrative and clerical duties 2. Maintains email, voicemail boxes and filing system 3. Receives and distributes incoming and outgoing mail 4. Manages supply inventory and submits invoices for payment 5. Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card 6. Prepares department meeting agendas, meeting notes and distributes accordingly 7. Assists with projects and event support 8. Creates and maintains office related records and reports 9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures 10. Oversees and coordinates the day-to-day office operations 11. May supervise assigned staff and/or student assistants Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience Required Experience Three (3) years of related administrative, office or clerical experience Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field Preferred Experience Previous experience with office management or staff supervision Previous experience in higher education Previous experience with office management or staff supervision Previous experience in higher education or athletics An advanced degree from an accredited institution of higher education in a related field Proposed Salary The budgeted salary range for this position is $19.60 to $22.25 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- https://hr.kennesaw.edu/benefits/index.php Knowledge, Skills, & Abilities ABILITIES Able to maintain and appropriately utilize the location's PCard Able to maintain confidentiality Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Knowledge of basic accounting, data and administrative management practices and procedures Basic understanding of budgets SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette Other Information This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1%-24% of the time. This position does not require security clearance. Background Check * Credit Report * Standard Enhanced * Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=292834&PostingSeq=1