R00035762
Poughkeepsie, NY
Department
Health Services
Job Family
Staff - Union
Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact [contact details available in the full listing].
Job Description
Schedule: Every other weekend, 10:45am - 4:15pm
Position Summary
The Office Specialist-L at Vassar College plays a crucial role within the Health Services Department, focusing on a variety of medical office administrative tasks that support the smooth operations of the health clinic. The Office Specialist will coordinate with students, employees, administrative, and academic offices to ensure that appointments, meetings, requisitions for repairs, and charges for services are conducted in a professional and timely manner.
This is a part-time (11 hours), in-person, CWA union position for the academic year (42 weeks per year). This position is not eligible for benefits.
Responsibilities:
- Provide administrative support for meetings, calls, department
calendar, program preparation, onboarding; prepare documents and
medical records, reports, and correspondence, and maintain filing
systems.
- Support reception/front desk interactions, answer phones,
respond to inquiries, monitor faxing systems, collect and
distribute mail, and maintain office supplies including ordering
supplies for and maintaining appearance and securing the front door
of the common area daily.
- Support maintenance scheduled and issues associated with
department facilities and equipment, communicate updates to
department and facilities/vendors.
- Supports the budget operations of the office/department:
reconcile reports; process invoices; process internal service
deliveries; process cash sale orders; ensure expenses are charged
to appropriate budget accounts and remain within department
allocations; monitor daily medical charges; provide notice if out
of alignment.
- Communicate in multiple modes while maintaining patient privacy
and confidentiality with department members, vendors, on-campus
offices, alumnae/i, volunteers, students, and/or other off-campus
partners to complete departmental tasks.
- Support in the organization of events and office hours
including scheduling, room reservations, completing tasks
identified by an event plan, use of templates to make name tags,
event programs or other event collateral, communicate with vendors
and participants, and order food or supplies.
- Attend department events to support the successful execution of
the event by welcoming attendees, answering event questions, and
referring attendees or vendors to the event host for further
information.
- Support accurate and secure data entry, retention, data
uploading, and utilizing pre-built reports for systems and
processes.
- Assist students with requests regarding follow up appointments
including appointment booking, provides support with insurance or
payment issues, discharges students after appointments to ensure
payments and follow-up paperwork is completed.
Required knowledge, skills and abilities:
- Three years of progressively responsible administrative support
experience.
- Strong computer skills including proficiency with Google Suite,
Microsoft Office Suite and ability to learn additional technical
systems.
- Experience working in a healthcare setting.
- Ability to consistently apply policies and procedures.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality.
- Ability to interact effectively with a diverse community.
- Ability to sit or stand for extended periods of time.
- Ability to interact socially with others.
Preferred knowledge, skills and abilities
- Five years of progressively responsible administrative support
experience.
- Associates degree or other higher educational experience.
- Experience working with software systems including finance and
accounting systems, payroll, student information systems, or
electronic medical record systems.
Compensation
The compensation for this position is $20.37 per hour.
To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Office-Specialist--L--Health-Services--Part-Time-_R[contact details available in the full listing]?jobFamilyGroup=71e2c[contact details available in the full listing]e7c4fa7b8078820e&jobFamilyGroup=71e2c[contact details available in the full listing]e7c4fed[contact details available in the full listing]&jobFamilyGroup=71e2c[contact details available in the full listing]e7c506cf57a48214.
je-a440d5795a344cd0a[contact details available in the full listing]b
