"Office Specialist"

Office Specialist

Company:
The University of Arizona

Job Location:
Tucson, Arizona 85724

Category:
Residence Life and Housing

Type:
Full-Time

Posting Number: req24509

Department: Residential Facilities

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Office Specialist, in Housing Maintenance Services (HMS), reports to the Office Supervisor of HMS, performs a variety of complex office and clerical/admin support duties in direct support of maintenance operations for all Housing & Residential Life buildings.

Housing & Residential Life (Housing), a self-funded auxiliary housed in the Student Affairs division of the University of Arizona, operates 23 student dorms and one Graduate apartment complex that house 7,800 students annually on the University of Arizona Main Campus.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Provide assistance with online and in person training in HMS practices and procedures, maintenance online work requests, related data entry.
• Collection/archiving and updating of all data in TMA on-line maintenance ticket system, TMA equipment PM system and the preparation of TMA reports and monthly facilities customer service survey and automated report generating requirements.
• Acts as office first point of contact on main line shop phone and in person for inquiries made from Housing & Residential Life and University staff requesting HMS assistance, HMS purchasing activity notifications ; follow up on various communications as directed per Office Supervisor.
• Provides computer support assistance for HMS staff, including correspondence, file maintenance and assist with front office operations.
• Creates various work order requests and related reports; assist in completion of office process (scanning, logging and filing) of HMS purchasing documents.
• Logs PCard receipts.
• Maintains vendor activity logs.
• Assigns vendor keys.
• Maintain and update bulletin boards in Maintenance Office.
• Assists with various departmental event year-round activities and during the August student move-in process.
• Performs related duties as assigned or required to meet Housing & Residential Life and University goals and objectives.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience required.
• Valid Driver's License and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Three years office/clerical experience, including one year in directly related function.
• Experience working with database software applications (Microsoft Office 365; Outlook, Teams, Word, Excel).
• Experience working in a high-volume maintenance/construction/customer service environment.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade
4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
OC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies: 1

Contact Information for Candidates
hsg-hrassist@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.