Operations Coordinator (Administrative Support Coordinator II)

Nursing is seeking an Operations Coordinator to provide comprehensive administrative and operational support across its San Diego, Imperial Valley, and Chula Vista locations. This position plays a central role in keeping the School's academic and administrative operations running effectively, with responsibilities spanning faculty appointments and recruitment, academic scheduling, budgets, accreditation, faculty workload, and personnel processes. Working closely with School leadership and providing lead direction to administrative and technical staff, the Operations Coordinator manages multiple high-priority processes, interprets university policies and procedures, and helps resolve day-to-day operational issues. This is a highly collaborative role for someone who can see the bigger picture while maintaining the accuracy, organization, and follow-through required in a complex academic environment. Key Responsibilities School Operations : Coordinate day-to-day administrative and operational functions across the School of Nursing's multiple locations, serving as a key resource to faculty, staff, leadership, the Dean's Office, and campus partners. Academic Scheduling & Workload: Coordinate class scheduling and faculty workload reporting, monitor enrollment and FTES activity, and work with faculty and staff to ensure instructional information is accurate and aligned with program needs. Faculty Appointments & Recruitment: Coordinate faculty appointments, lecturer personnel records, leaves and related personnel transactions, and support tenure-track faculty recruitment processes from planning and documentation through candidate interview logistics. Budget & Fiscal Coordination: Oversee operational and instructional budget tracking, maintain accurate fiscal records, reconcile Research Foundation accounts, monitor student assistant funding, and provide guidance on purchasing, travel, and appropriate use of funds. Faculty Evaluation & Personnel Processes: Coordinate administrative aspects of retention, tenure and promotion (RTP), post-tenure review, periodic evaluations, and cumulative reviews while maintaining timelines, documentation, and compliance with established requirements. Accreditation & Compliance Support: Coordinate records, reporting, and documentation for accreditation reviews, site visits, and required reporting to organizations such as the Board of Registered Nursing and the American Association of Colleges of Nursing. Staff & Administrative Coordination: Provide lead work direction and operational guidance to administrative and technical staff, support consistent application of School and university procedures, and identify opportunities to improve administrative workflows. Why Join Us? Make a School-Wide Impact: Support the academic and administrative infrastructure behind nursing education across multiple SDSU locations. Build Specialized Expertise: Develop broad experience in academic operations, faculty personnel processes, budgeting, accreditation, and instructional administration. Take Ownership of Complex Work: Manage critical, deadline-driven processes that require independent judgment, organization, and problem-solving. Collaborate Across the University: Work closely with School leadership, faculty, staff, the Dean's Office, and university partners across a wide range of operational areas. Support the Future of Nursing: Contribute to the operations that enable the School of Nursing to educate and prepare future healthcare professionals. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU-watch our video and imagine your future here: Working at the CSU . Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to one day per week, following a training period during which on-site presence is required. Department Summary The School of Nursing is part of the SDSU College of Health and Human Services. It is one of six schools, the School of Nursing, Public Health, Social Work, Exercise and Nutritional Sciences, Physical Therapy, and the Speech, Language, and Hearing Sciences. The School of Nursing has both undergraduate and graduate degree programs and trains future nurses in conjunction with a wide variety of community healthcare agencies who provide student placement for educational experiences and training purposes. The directorship for the School of Nursing includes the San Diego, Imperial Valley and Chula Vista campuses. The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of allied health and service-oriented professionals committed to the advancement of research, education, and practice to serve local, national, and global communities. We believe that all persons have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for a diverse population. That delivery must take into account the essential equality of all human beings and acceptance of the interdependence of people. The College values diversity in research, faculty, staff, students, and course content including diversity in race, ethnicity, gender, sexual orientation, social class, national origin, levels of ability, age, gender identity and expression, religion, national origin, and generational status. We believe this contributes to a vital and enriched teaching, research, and learning environment. For more information regarding the School of Nursing, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience coordinating complex administrative functions and providing lead work direction. Experience working in a large, complex organization such as higher education, healthcare, government, military, or a public agency. Experience coordinating, tracking, and overseeing complex budgets, including budget planning and fiscal monitoring. Knowledge of healthcare environments. Experience with faculty appointments and reappointment, tenure, and promotion (RTP) processes is preferred. Experience supporting an accredited academic program is preferred. Experience with purchasing, travel, and reimbursement processes is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation : Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367 per month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 - Step 20) Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes : Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview . SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.  SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.   Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by October 21, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.  Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.  Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at tjaress@sdsu.edu .   Advertised: Applications Close: To apply, visit https://careers.sdsu.edu/en-us/job/562594 Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-32fa50b16c834d23a47aafd4dff42bca