Job Description

The Office of Sponsored Programs (OSP) is a division of the Office of the Vice President for Research and Innovation at Virginia Tech. OSP provides a comprehensive array of administrative support services to the university to help faculty and staff obtain and manage grants and contracts from external sponsors who provide the funding for the university's research projects. OSP functions as a steward of Virginia Tech's research portfolio and is responsible for ensuring that all research proposals and projects comply with federal and state laws and regulations, the sponsor's policies and terms and conditions and university policies and procedures.

Specifically, this wage position will serve as part of the Grant/Contract Management Team, which is responsible for the programmatic, non-financial management of awarded sponsored research projects encompassing project management, contract modifications, and closeouts.

The position will be assigned tasks involving

Monitoring/managing email inboxes,
Logging incoming invoices on the tracking spreadsheet,
Reviewing/organizing monthly reports and sending out email notifications to departments,
Assisting with project closeout; final reporting, financial reconciliation, and termination of project accounts in the financial system
Preparation of accounting journal entries,
Completing calculations of indirect/overhead,
Other assignments as needed

The position will use tools such as Virginia Tech's Banner Finance system, My Journal system, Hokiemart, and several in-house systems, as well as Microsoft Office Suite (Excel, Outlook, and Word) and Adobe to perform daily tasks.

Required Qualifications

Demonstrated experience and/or coursework in accounting, auditing, business management, or bookkeeping.
Demonstrated experience using office software suites such as spreadsheets, calendaring/email, and word processing.
Strong work ethic, attention to detail, good communication skills, and ability to work both individually and as a team member.

Preferred Qualifications

Demonstrated experience with federal and non-federal grants and/or contract regulations.
Project management and/or billing and reporting experience.
Knowledge of accounting practices and procedures.
Associate's degree or equivalent relevant work experience may be considered in lieu of a degree.

Pay Band
4

Overtime Status
Non-Exempt: Eligible for overtime

Appointment Type
Restricted

Salary Information
starting at $21.60 per hour, based on experience

Hours per week
up to 29 hours/week, can vary based on schedule

Review Date
April 30, 2026

Additional Information
We are unable to sponsor work visas for this position.
Position is hybrid with a weekly on-campus presence, and will require the completion of a telework agreement in accordance with Policy 4325, Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an on-site training period.
This is a part-time position and is not eligible for benefits.
The successful candidate will be required to have a criminal conviction check.
If you are an individual with a disability and desire an accommodation, please contact Renee VanDyke at revandyke@vt.edu during regular business hours at least 10 business days prior to the event.

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OSP Support Specialist - Sponsored Agreements

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Blacksburg, 24061