Payroll Specialist III

Job Details

GENERAL STATEMENT OF RESPONSIBILITIES: Responsible and knowledge-driven to ensure a service-oriented relationship with all district departments. Ensures the smooth and efficient operation of the district payroll office.

ESSENTIAL FUNCTIONS:

1. Responsible for the calculations, data entry, and reconciliation of each district payroll cycle.
2. Responsible for the preparation of requisitions and disbursements for payment of voluntary and involuntary deductions.
3. Responsible for verification and ACH transmittal of Payroll Direct Deposit, Federal and State taxes, and other payroll expense payments promptly.
4. Responsible for the preparation of state and federally-mandated monthly, quarterly, and yearly reports.
5. Responsible for calculations of monthly insurance premiums, reconciliations, and payments.
6. Responsible for preparing payroll-related journal entries if needed.
7. Responsible for verifying wage and salary amounts and maintaining employee payroll files for current and past employees.
8. Responsible to keep up on new/changing payroll laws, mandates, and updates and implement as required.
9. Responsible for directing third-party vendors on modifications to the payroll software system.
10. Responsible for drafting and completing of yearly payroll calendar.
11. Meets with and responds to inquiries regarding payroll questions, problems, issues, and updates.
12. Provide technical assistance to the Human Resources Department regarding payroll.
13. Assists with year-end reconciliations and audit requests.
14. Directs workload of part-time and temporary employees in the payroll office.
15. Performs other duties as assigned.

Standard Competencies:

Technology: Intermediate proficiency in Microsoft Office Products, Adobe Products, Google Applications, Slack, Zoom, WebEx, and Microsoft365 programs.

Communication: Advanced

Diversity & Multi-Culturalism: Advanced

Confidentiality: Advanced

Minimum Qualifications

• High school diploma or GED.
• Five years of payroll experience.
• Understanding of confidential work environment.

Preferred Qualifications

• Associate’s Degree.
• One year of supervisory experience.
• Higher Education professional experience.