"Personal Assistant to the Academic Director"

University of Oxford - Pembroke College

Location: Oxford

Salary: £20,000 to £24,000 per annum pro rata

Hours: Part Time

Contract Type: Permanent

Placed On: 10th March 2026

Closes: 25th March 2026

Hours: Part-time, 25 to 30 hours per week, worked over four or five days (as agreed)

Location: Central Oxford

Pembroke College is seeking an exceptional Personal Assistant to provide high-level, proactive and confidential support to the Academic Director. This is a pivotal and rewarding role at the heart of the College’s academic leadership, supporting the Academic Director in delivering his academic, strategic and governance responsibilities within the College and the wider University.

This role offers flexibility: while the post is worked over four/five days per week, we welcome applications from candidates seeking reduced or part-time hours, with flexibility around daily start and finish times by agreement.

The Personal Assistant reports directly to the Academic Director and works closely with colleagues across the College. The role would suit a Personal Assistant or senior administrator who thrives in a fast-paced academic environment and is confident working with senior academics, students and external stakeholders. The Personal Assistant provides comprehensive support across diary and event management, communications, committee servicing, and project coordination.

Benefits

Benefits include:

• Membership of the University staff pension scheme.
• Free lunch when College kitchens are open.
• Generous annual leave entitlement (pro rata for part-time staff).
• Opportunities for professional development and training.
• A supportive and collegial working environment.

Key Responsibilities

• Diary and Event Management
• Communications and Correspondence
• Committee and Governance Support
• Projects and Administrative Systems

About You

You will be a highly organised, discreet and proactive professional with experience supporting senior leaders in a complex environment.

Essential criteria include

• Significant experience as a Personal Assistant or in a senior administrative role supporting senior leadership.
• Proven expertise in complex diary management and independent decision-making.
• Experience of email triage and drafting professional correspondence on behalf of senior colleagues.
• Experience preparing committee papers and supporting governance processes.
• Excellent organisational, written and verbal communication skills.

How to Apply

To apply, please submit an up-to-date CV and cover letter, together with details of two referees, to recruitment@pmb.ox.ac.uk by 9am on Wednesday, 25 March via the above 'Apply' button.

Please note that the College reserves the right to interview on receipt of applications and to appoint prior to the deadline, so early application is recommended.