Personal Assistant to the Pro-Vice-Chancellor (Global Engagement)

University of Bath - Vice-Chancellor's Office

Are you a highly organised, proactive individual who thrives in a fast-paced environment?

We are seeking an experienced Personal Assistant to deliver exceptional, responsive support to the Pro-Vice-Chancellor (Global Engagement).

About the role

In this critical role, you will facilitate the smooth functioning of the University’s senior team by managing diaries, coordinating communications, and anticipating needs with discretion and precision.

Key Responsibilities:

• Acting as the first point of contact for all internal and external queries by Teams, email and in person
• Managing complex diary demands
• Assisting with travel planning and itinerary management
• Drafting standard correspondence and minuting meetings
• Commissioning and overseeing the quality of briefing material
• Managing financial transactions (e.g. processing expenses and purchasing)
• Organising documents and files
• Coordinating visits and events

About you

You will conduct yourself with utmost professionalism: handling confidential information with integrity, balancing competing priorities, and making sound judgements on behalf of the Executive.

• Exceptional organisational skills
• Strong written and verbal communication
• Ability to multitask and prioritise
• Ability to handle sensitive/confidential information
• A professional and positive approach
• Excellent IT skills (Microsoft Word, Excel, PowerPoint)

This is a demanding role, but your proactive approach and calmness under pressure will enable you to make a real difference at the heart of the University.

Further information

This is a full-time, permanent position. Hybrid working can be offered, subject to discussion, while ensuring appropriate office cover and taking into account the needs of the Executive Team.

For an informal discussion about the role, please contact:

Suzanne Maxwell, Senior Executive Officer at s.j.maxwell@bath.ac.uk.