"Philanthropy Operations Specialist"

Job Details

The University of Maryland School of Pharmacy, Deans Administration has an opening for a Philanthropy Operations Specialist within the Development & Alumni Affairs department. The Philanthropy Operations Specialist plays a dual role in ensuring the smooth and efficient operation of the Office of Development while also supporting fundraising and donor engagement initiatives. This position is ideal for a highly organized, proactive individual equipped with the ability to support day-to-day philanthropy operations and support development strategies that support the university's advancement goals.

Established in 1841, the University of Maryland School of Pharmacy is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement, the School conducts cutting edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

UMB CORE VALUES: Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery

PRIMARY DUTIES

• Responsible for the maintenance of the donation and gift records using the university's CRM, e.g., Blackbaud. Provide day-to-day support activities related to gift processing and reporting functions, including gift and pledge processing, reconciliation of bank deposits and gift receipting in a productive and efficient manner, especially in peak times, such as calendar- and fiscal-year end.
• Assist in planning and executing donor engagement and stewardship activities, including events, mailings, endowment reports, and communications.
• Prepare correspondence, donor acknowledgments, briefing materials, and fundraising proposals as needed.
• Conduct prospect research to support gift officers and leadership in identifying and cultivating potential donors.
• Ensure the accuracy of database through consistent input, maintenance and review. Clarify, implement, monitor, and honor donors intent and instructions, and ensure allocations are accurately documented in the donor records. Resolve database performance and capacity issues. Maintain procedures for ensuring integrity of the donor database and maintain data models. Create and compile routine reports as needed by management.
• Generate reports and dashboards to track development progress, campaign performance, and donor engagement.
• Track and facilitate endowment funds process from initiation through award reporting.
• Provide information to and develop relationships with campus Philanthropy offices in order to facilitate gift administration and communicate policies and procedures.
• Provide general administrative support for philanthropy operations within Development Office.
• Serve as the primary point of contact for internal and external inquiries to the office; manage incoming communications and route appropriately.
• Maintain organized digital and physical filing systems in compliance with university policies and donor confidentiality standards.
• Performs other duties as assigned.

Qualifications:

MINIMUM QUALIFICATIONS

Education: Bachelor's degree.

Experience: Two (2) years of experience in professional environment, preferably higher education or not-for-profit, working with data entry and databases. Experience with Microsoft Office Suite.

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE: $61,000 - $68,000 per year (Commensurate with education and experience)

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.