Policy and Secretariat Officer

Location

Callaghan NSW 2308, Australia

Work Type

Full time

Positions

1 Position

Published At: 6 days ago

Job no: HRC0021959

Category: Professional, HEW 6

• Support effective governance through policy coordination and committee support
• Full time continuing opportunity based at our Callaghan Campus
• 17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts

Be challenged and imagine with us

As Policy and Secretariat Officer, you will play a central role in enabling strong governance and effective decision‑making.

Working closely with senior leaders and stakeholders across the University, you will coordinate key governance activities, support policy development, and contribute to high‑quality documentation that underpins assurance and compliance.

In this role you will:

• Coordinate the end‑to‑end planning and delivery of committee business, including agendas, papers, minutes, actions, and follow‑up, to support timely and effective decision‑making.
• Support Academic Division’s policy review and approval cycle, providing guidance to policy owners and ensuring alignment with legislative, regulatory, and internal requirements.
• Prepare and contribute to reports, briefing papers, and submissions for internal and external stakeholders, exercising sound judgement and critical thinking.
• Build productive working relationships across a complex organisation, facilitating collaboration between committees, senior leaders, and professional and academic staff.

This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?

You will have:

• Relevant experience in governance, administration, policy, or organisational coordination, with the ability to exercise sound judgement in managing information and documentation.
• Highly developed communication, stakeholder engagement, and relationship‑building skills, including the ability to work effectively with senior executives.
• Strong organisational capabilities, with proven ability to produce accurate, high-quality documentation to tight deadlines and manage competing priorities.

What we offer

The remuneration for this position is Higher Education Worker Level 6 + 17% superannuation and is commensurate with skills and experience. 

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Your next steps

Important information before you apply:

• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed on the attached Position Description.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Our assessment process

Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Contact Us

For specific position enquiries, please contact Eleanor Edwards, Executive Officer, on (02) 4055 0215 or via email at eleanor.edwards@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Sunday 19 April 2026 at 11.59pm AEST

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply. 

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