"Principal Administration Coordinator"

Job Description:

• Office of the Deputy Vice-Chancellor (Indigenous Engagement (ODVCIE)
• This is a part-time (29 hours per week; Tue-Fri), continuing position with salary in the range $102,565 - $111,686 (HEW 7), plus a generous super allowance of up to 17%.
• Provide crucial high-level executive support, governance, and project management for the ODVCIE, managing a broad and varied portfolio.
• Join a fast-paced environment where your calm, organised approach and cultural understanding will directly facilitate the ODVCIE's functions and contribute to vital research and engagement initiatives.
• Based at our St Lucia campus

About This Opportunity

The Principal Administration Coordinator will provide crucial, high-level administrative, operational, and governance support directly to the ODVCIE. In this varied, fast-paced role, you will apply superior judgment and communication skills to facilitate the functions of the office, including supporting the Aboriginal and Torres Strait Islander Alumni Reference Group (ATSIARG), and preparing essential research, reports, and submissions.

Key responsibilities will include:

Executive Administration and Governance

• Provide high-level administrative, operational, and governance support to the ODVCIE. This includes serving as secretariat for the ATSIARG, managing associated activities, and representing the office in relevant engagement forums as directed.

Research and High-Level Documentation

• Undertake thorough background research and analysis of business information for projects. You are responsible for the preparation and review of reports, briefing notes, speech notes, presentations, and submissions for the ODVCIE, ensuring professional quality and accuracy.

HR, Systems, and Administrative Oversight

• Assist the ODVCIE with critical HR tasks (e.g., position descriptions, appointments, reporting on mandatory training) and supervise the General Services Officer. You will also develop and implement best practice systems and procedures to ensure efficient administrative functions across the portfolio.

Special Projects, and Health, Safety and Wellbeing (HSW) Coordination

• Manage specific projects such as the Summer/Winter Research Projects for the ODVCIE and Aboriginal and Torres Strait Islander Studies (ATSIS) Unit (from promotion through to payment and reporting).
• Fulfill the role of the workplace HSW coordinator, ensuring compliance, reporting, and first aid requirements for the Office.

About You

• Tertiary qualifications and relevant experience (or equivalent combination).
• Demonstrate knowledge and understanding of the diversity of Aboriginal and Torres Strait Islander identities and cultures, enabling culturally informed support for the ODVCIE.
• Strong written skills with exceptional accuracy and attention to detail, including the proven ability to synthesize complex information for the development and review of key documents, reports, and submissions.
• Exceptional interpersonal skills and the ability to exercise superior judgement and discretion when handling confidential and sensitive information. You can communicate effectively, diplomatically, and discreetly with senior staff and key external stakeholders in a fast-paced environment.
• Demonstrated ability to prioritise your own workload, work autonomously, and meet deadlines. This is supported by a high-level understanding of the University's governance structure and policy framework (or the ability to rapidly acquire this knowledge) and proficiency in relevant computer applications.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history and education checks. Employer sponsored work rights are not available for this appointment.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
• Cheap parking, On campus childcare and Salary packaging options.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section
• Resume

For more information about this opportunity, please contact Michelle m.lovelle@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Applications close 11 January 2026 at 11.00pm AEST (Job Reference Number - R-59441). Please note that interviews have been tentatively scheduled for 27 January 2026.

UQ is committed to a fair, equitable and inclusive selection process... [abridged for brevity, but full text included in extraction]