"Procurement & Fiscal Compliance Administrator (Open Rank)"

Procurement & Fiscal Compliance Administrator (Open Rank)

University of Colorado Anschutz Medical Campus

Department: School of Medicine, Dean's Office (SOMDO), Office of Business Affairs

Job Title: Procurement & Fiscal Compliance Administrator (Open Rank)

Position #:00678995 - Requisition #:39128

Job Summary:

The Procurement & Fiscal Compliance Administrator serves as the School of Medicine's purchasing liaison and strategic leader for procurement operations. Acting with delegated executive fiscal and procurement approval authority from the Dean, this role ensures that all purchasing and travel transactions comply with university, state, and federal regulations and provides real-time guidance to faculty and staff. The Administrator leads institutional efforts to improve procurement practices, enforce fiscal accountability, and build operational capacity across finance, procurement, travel, and compliance for 100+ SOMDO business units, with expenses totaling $250+ million. This position requires deep knowledge of the complex regulatory environment governing academic health centers and the ability to lead with discretion, authority, and collaboration.

Nature of Work:

This position serves as the School of Medicine (SOM) procurement liaison with a focus on policy and procedure adherence, responsible for performing professional-level duties that will ensure that SOM purchasing transactions comply with all relevant rules and regulations. The position is primarily concerned with understanding the complexities governing all types of transactions within the SOM and providing real-time advice, as a subject-matter expert, to the school's faculty and staff on the most effective methods for obtaining needed goods and services. This position oversees the day-to-day administrative and purchasing functions of the SOM Dean's Office, with oversight of business operations including procurement, travel, and programmatic expense monitoring. The Administrator ensures the appropriateness and allowability of expenditures and processes journal entries as needed.

Additionally, the Administrator serves as the content expert for procurement and contracting, including complex solicitations and agreements with industry partners. This role delegates tasks as appropriate and provides guidance and updates on fiscal and procurement policy to staff across all SOM units.

The Administrator is also responsible for driving process improvement and strengthening business infrastructure related to expense management and procurement, ensuring the smooth and efficient functioning of the Dean's Office.

Key Responsibilities:

Operational Compliance & Fiscal Oversight

• Exercise delegated fiscal and procurement approval authority on behalf of the Dean.
• Approve Marketplace, procurement card, and travel transactions.
• Ensure the allowability and appropriateness of expenditures under university, state, and federal regulations.
• Monitor day-to-day procurement and travel operations for SOMDO.
• Process journal entries and correct financial discrepancies.
• Maintain audit readiness documentation.
• Enforce adherence to Administrative Policy Statements (APS) and state fiscal rules.

Procurement & Contracting Subject-Matter Expertise

• Serve as content expert for procurement and contracting.
• Draft and review MOUs and standard agreements.
• Provide real-time consultation to faculty and staff.
• Resolve after-the-fact transactions and policy violations.
• Serve as liaison to Procurement Services and the Controller's Office.
• Maintain advanced regulatory knowledge.
• Advise on appropriate procurement pathways.

Travel & Expense Governance

• Review and approve complex travel transactions.
• Manage relocation and exception-based expenses.
• Ensure documentation integrity.
• Enforce campus travel policies.

Training & Knowledge Management

• Develop SOPs and guidance materials.
• Deliver training on procurement systems and policies.
• Provide onboarding support.
• Communicate policy updates.

Stabilization Support (Limited Scope)

• Provide fiscal support to departments during transitions.
• Address operational breakdowns as assigned.
• Partner with compliance units to resolve issues.

Duties Specific to the Program Manager Level:

Enterprise Procurement Strategy & Program Development

• Design and implement a School of Medicine Shared Procurement Services Model.
• Develop the business case, service model, governance framework, and fee structure (if applicable).
• Create standardized service-level agreements (SLAs) for participating departments.
• Establish performance metrics (cycle time, compliance rates, cost savings, audit findings).
• Lead long-term strategic planning for procurement operations across SOM.

Building a Procurement Shared Services Function

(Details on building shared services, outreach, policy, financial modeling, supervisory responsibilities...)

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Qualifications:

Minimum Qualifications:

Principal Professional Level:

• Bachelor's degree in business, business administration, or finance from an accredited college or university.
• At least five (5) years of experience with direct responsibility for purchasing and procurement or related financial transactions. Additional emphasis in financial management, audit, or compliance.

Business Services Program Manager Level:

• Bachelor's degree in business, business administration, or finance from an accredited college or university.
• At least six (6) or more years of experience with direct responsibility for purchasing and procurement or related financial transactions. Additional emphasis in financial management, audit, or compliance.

Preferred Qualifications: Master's degree... (etc.)

Knowledge, Skills, and Abilities: (listed)

Anticipated Pay Range:

Principal Professional: $67,611 to $86,001

Program Manager: $70,550 to $89,740