"Procurement Liaison Analyst"

Job Description

JOB SUMMARY

The Procurement Liaison Analyst assumes a wide range of duties that vary in scope and level of complexity; conducts spend, price, and trend analysis; analyzes data to draw conclusions; and provides sophisticated analysis and reports, functions in a team environment, with little or no supervision.

This position requires the ability to help source capital equipment and materials, ensuring purchases align with the colleges' strategic plan and comply with applicable laws, rules, regulations, policies and procedures.

ESSENTIAL FUNCTIONS

• Prepare and review for accuracy and compliance all college and grant purchase requisitions, initiate and supervise direct pay requests as required.
• Liaise with program directors to educate, support, and process their procurement needs.
• Provide recommendations on purchasing processes for consideration and provide direction regarding various procurement policies procedures, methodologies and financial management software training.
• Obtain budgetary quotes from suppliers and help program directors to prepare appropriate budget planning information for the successful execution and management of all purchases.
• Maintain appropriate documentation of purchase transaction files and records for auditing purposes and prepare monthly reports on college related purchasing activity by department.
• Interact regularly with College personnel to process requisitions; research and identify qualified suppliers; plan and organize requirements, specifications, and appropriate supporting documentation for requested procurements and source of specific materials; and advise on proper procedures to follow in making the purchases.
• Must track requisitions and purchase orders and help expedite deliveries, receiving and resolution of final accounting, assist Accounts Payable to resolve problems regarding incorrect billing or problems with deliveries and payments of materials in accordance with HCC procedures.
• Utilize knowledge of College specific requirements for good and services, to formulate short-term and long-term strategies in conjunction with Procurement Operations to ensure quality and continuity of supply and minimizing total cost.
• Must understand simple and complex College Budgets and forecasts; should possess strong knowledge of Expenditure Subaccounts, verify correct expense account are used relative to the transaction for all procurement, Accounts Payable, and other related requests.
• Make purchases for routine goods and services as permitted under HCCs Procurement Card Program and work with HCC District and college budget analyst to reconcile and code all Purchasing card transactions on time.
• Perform receiving function within the financial management software and work with inventory control to ensure appropriate tagging of all assets acquired.
• Exemplify open and collaborative working relationships with HCC District Procurement, observe district set policies and procedures, and successfully resolve day-to-day procurement related issues with vendor community, program directors, district procurement, and account payables.
• Participate in special projects and/or college assigned committees and projects.
• May require work over 40 hours and may travel locally.
• Out of state travel is contingent upon budget availability.
• Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Bachelors degree in Business/Purchasing or related field required
• 8 years directly related experience may be considered in lieu of required degree
• 4 years hands-on experience in a broad range of accounting and purchasing services required
• Experience in an educational environment preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• State of Texas Procurement Laws and Regulations

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

If this sounds like the role for you and youre ready to join an amazing team, please apply right away.

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