Production Assistant - Part Time

Advertising Summary:

The Division of Enterprise Marketing and Communications is seeking to hire a part-time Production Assistant.

Unit:

VP Enterprise Mktg and Comm MBU

Department Summary:

As Virginia Commonwealth University's integrated marketing and communications expert, we see endless opportunities to tell our uncommon story. We leverage the power of our institutional knowledge and the range of our talent to deliver results that align with VCU and VCU Health's strategic goals.

Duties & Responsibilities:

Enterprise Marketing and Communications is seeking to hire a Part Time Production Assistant to assist in their Marketing department. General duties for this role include:

• Provide administrative support including scheduling, email correspondence, and meeting coordination for the Video and Photography Services team.
• Assist with organizing and maintaining production calendars, shoot logistics, and equipment inventory.
• Support the Production Coordinator for photo and video shoots, including booking locations, securing releases, and occasionally preparing call sheets.
• Help manage digital asset organization when needed.
• Collaborate with cross-functional teams including Photo/Video, Public Affairs, and Brand Marketing to ensure smooth project workflows.
• Track and process invoices for photoshoots, and other administrative documentation.
• Maintain clear communication with internal and external stakeholders to support project timelines and deliverables.

Qualifications:

Minimum Qualifications

• Associate degree or equivalent combination of education and experience in communications, media production, marketing, or a related field.
• At least 1-2 years of experience in an administrative, production, or customer service role, preferably within a creative or media environment.
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with a diverse team of professionals.
• Demonstrated attention to detail and a proactive, problem-solving mindset.
• Familiarity with media production processes, terminology, and logistics.
• Availability to work flexible hours, including occasional evenings or weekends, as needed for production support.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Bachelor’s degree in Communications, Digital Media, Marketing, or a related field.
• Experience supporting photo and video production, including booking locations, preparing call sheets, and managing releases.
• Familiarity with Adobe Creative Cloud applications such as Premiere Pro, Photoshop, or Lightroom.
• Experience organizing and maintaining digital asset libraries or media archives.
• Interest in photography, video production, or brand storytelling.
• Experience collaborating with cross-functional teams in a fast-paced, creative environment.
• Prior experience working in higher education, nonprofit, or mission-driven organizations.

Salary Range:

$20.00 an hour

Benefits

All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Hours per Week: 20

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 13221N - Communications Specialist 1