Maintain ABI employee records for Production Staff and generate
reports for payroll and labor-related costs, as needed.
Manage critical departmental calendars across platforms
including Google, EMS, and ABI.
Manage the hiring and onboarding process in Workday and ABI for
prospective intermittent stagehands and student employees in
collaboration with Emerson Human Resources.
Work in coordination with the OA Production Events Department
on internal event estimates and settlements.
Create and maintain reporting systems for use by the Office of
the Arts General Management and Business Offices that capture
statistical data on events and venue usage.
Capture and use data and statistics to help streamline OA
Production processes.
Create and maintain budget tracking systems for use by the OA
Production department to ensure accurate reporting of expenses
relating to productions, general maintenance costs, and capital
equipment.
Assist the OA Production Events Department in the management of
ZenDesk space reservation software.
Assist the OA Production Department Heads in the creation of a
weekly full-time production staff schedule updates and
distribution. Be responsible for distribution of the schedule and
communicate updates.
Manage and track CBORD Tap Card Access for OA Production full
time, intermittent, and student staff.
Schedule, attend, and take notes in OA Production departmental
meetings.
Schedule and coordinate piano tuning and maintenance work
across all Office of the Arts venues.
Other duties as assigned.
QUALIFICATIONS - Qualifications are deemed required or
preferred and represent what is needed to effectively perform
job.
- Bachelor's Degree OR Associates Degree with equivalent
experience required
- 2-4 years of relevant administrative, payroll processing and
employee management system experience required
- Experience with institutional hiring practices and employee
management software such as Workday required.
- Experience with payroll reconciliation and employee timekeeping
software such as ABI required
- Experience with academic theater facility management
preferred
- Experience with theatrical producing strongly preferred.
- Familiarity with business accounting and institutional
procurement practices preferred.
KNOWLEDGE, SKILLS, AND ABILITIES - May be representative,
but not all-inclusive, of those knowledge, skills, and abilities
commonly associated with the job.
- Strong Organizational Skills and ability to multitask,
prioritize, and manage stressful situations
- Strong Interpersonal and Communication Skills, including good
listening skills
- Strong Computing Skills including experience with the Google
Suite and Microsoft Office
- Particular emphasis is placed on Spreadsheet development and
optimization
- Ability to handle confidential matters in a highly professional
and service-oriented manner.
- Highly resourceful team-player, with the ability to also be
extremely effective independently; strong ability to execute work
broadly with a diversity, equity, and inclusion lens.
PHYSICAL ABILITIES - Activities commonly associated with the
performance of the functions of this job. The physical demands
described below are representative of those that must be met by an
employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform essential functions.
- Intellectual and mental concentration and the need to
concentrate, intellectually, for extended periods of time
- Requires the constant coordination of mental and visual
attention
- Requires the ability to sit for long periods of time
WORK ENVIRONMENT - Environmental or atmospheric conditions
commonly associated with the performance of the functions of this
job.
IN-OFFICE EXPECTATIONS
This position requires an
in-person presence on the Boston Campus during the work week.
Compensation: $22.85 - $27.40 hourly, commensurate with
experience.
Grade of Position: 23-05NE
Employment Category: Regular
.
Scheduled Weekly Hours: 40.00
Division of Office of the Arts
In addition to a competitive salary, Emerson College is committed
to the health and well-being of our employees and family members.
We offer a generous benefits package to regular staff scheduled to
work 20+ hours per week.
Emerson Employment
Categories influence work schedules, benefits eligibility,
and time off policies. Benefits include outstanding health plans
with limited out-of-pocket expenses, dental plans, generous
time-off programs, and a 403(b) retirement benefit with a 9%
employer contribution once eligible. Additional benefits, such as
life and disability coverage and commuter offerings, are
available.
Please refer to our
benefits
website for a full list of benefits and eligibility
requirements.
To apply, please visit: https://emerson.wd5.myworkdayjobs.com/en-US/Emerson_College_Staff/job/Boston-Campus/Production-Business-Administrator_JR009288
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