Program Coordinator, 4-H Events

This position will specifically address priority needs at the state and national levels and will facilitate the logistics of 4-H events that provide opportunities that support youth from all backgrounds to develop into competent, confident, and caring individuals who contribute to their community and demonstrate the character to be a responsible citizen. This role will focus on event logistics, registration, contracts, finances, and promotion of a wide array of all state level events. The Program Coordinator will implement the state level educational events and programs to include Arizona 4-H Summit, Clover Ball, J.O.L.T., Engaged Citizens Event, Emerging Leaders Event, and Arizona 4-H Stock Show & Expo. The Program Coordinator will be responsible for marketing, recruiting, and facilitating an in-bound international exchange program, facilitating the Arizona 4-H State Ambassador program. and will work with AmeriCorps and undergraduate work-study students as they are available. The Program Coordinator will be responsible for supporting grant writing and implementation as well as implementing evaluation efforts. Must be able to work nights and weekends as needed during these events.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Program and Curriculum
Support:

• Assist in
  adapting and implementing established extension educational programs and
  curricula, delivered through local extension offices, for assigned focus areas.
• Help organize
  topics, activities, and schedules for workshops and learning sessions based on
  existing research-based programs.
• Coordinate
  basic logistics (rooms, materials, equipment) to support effective program
  delivery.

Data Collection
and Basic Analysis:

• Conduct routine
  data collection activities, such as distributing surveys, recording attendance,
  and gathering simple outcome information from program participants.
• Enter and clean
  data in spreadsheets or databases and perform basic analysis (for example,
  summarizing counts, percentages, or simple trends).
• Use standard
  formats to compile findings into tables or charts to support program
  evaluation.

Reporting and Communication:

• Assist with
  preparing standard reports, presentations, and summaries that describe
  extension program activities, participation, and basic results for internal and
  external stakeholders.
• Create simple
  slides, handouts, or visual aids for meetings with community partners and
  advisory groups.
• Maintain well-organized
  documentation so program history and results can be easily referenced.

Community Outreach
and Relationship Support:

• Support
  outreach efforts for extension programs by sharing information with community
  members, schools, and local organizations about offerings in assigned focus
  areas.
• Attend
  community events and meetings to help staff tables, answer straightforward
  questions, and refer more complex inquiries to senior staff.
• Help identify
  community resources, venues, and potential partners that can enhance program
  delivery.

Operations and Volunteer
Support:

• Support day-to-day
  operations for extension facilities, events, or markets in assigned focus
  areas, including scheduling space, monitoring supplies, and tracking basic
  resource use.
• Assist with
  recruiting, orienting, and providing basic instructions to volunteers and
  interns who contribute to extension programs.
• Help with
  simple marketing and promotion tasks, such as drafting short announcements or
  social media posts under supervision.

Knowledge, Skills
and Abilities

• Basic knowledge
  of extension or community-based education principles and
  familiarity with research-based programming.
• Skill in
  organizing information, performing routine data analysis, and preparing
  standard reports or presentations.
• Ability to
  communicate clearly in writing and verbally with colleagues, community members,
  and partners who may not be familiar with technical topics.
• Ability to
  manage multiple tasks, follow established procedures, and seek guidance when
  encountering unfamiliar issues.
• Comfort working with various communities and a commitment to audience responsive engagement.
• Proficiency
  with common office software (word processing, spreadsheets, presentation tools)
  and willingness to learn program-specific systems.
• Ability to
  establish plans of work and create strategies to improve team functionality and
  customer service experiences in ambiguous environments.
• Ability to establish plans
  of work and create strategies to improve team functionality and customer
  service experiences in ambiguous environments.
• High competency in people-related
  skills in regard to logistics, problem analysis, conflict management,
  communications, human relations, and leadership development.
• Desire and capability of working
  with various youth and volunteer audiences, possess self-confidence and
  self-efficacy, exhibit a positive view of others and their capabilities, be
  entrepreneurial, use good time management, and show good judgment, and use
  sensitivity while working with peers and community members alike.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained
  through experience required.
• One (1) year of relevant work
  experience required.

Preferred Qualifications

• Demonstrated ability managing budgets and utilizing grants and contracts.
• Teaching and volunteer management experience, formal or informal.
• Experience working in remote teams to implement events and engagement strategies.
• Experience with multiple forms of social media and web strategies to encourage event attendance and to create engaging experiences during the event.
• Experience coordinating and implementing international exchange programs.
• The ability to read, write, and speak Spanish or Native American languages spoken by Arizona tribal communities.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Agriculture and Extension

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC1

Job Family

Extension

Job Function

Agriculture & Extension

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates

Jennifer Gardner Smith jmgardne@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

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In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.