"Program Coordinator (5002)"

Employee is primarily responsible for organization and coordination of the administrative and logistic requirements of the Primary Care Training and Enhancement program(s) of the Department of Family and Community Medicine.

The following information is intended to be representative of the work performed in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.

Administration 95%

1. Provides leadership for the administration of Primary Care Training and Enhancement (PCTE) programs and events, plus other special programs and projects, as needed,
2. Manages the day to day functioning of special projects, with primary focus on PCTE program(s),
3. Sets program operating policies and processes across FCM residency program sites including long-range planning to track project development and implementation,
4. Leads data management, reporting, analyses and information for administrative purposes; assists with grant budget or related funding sources,
5. Schedules project team meetings at various FCM residency sites and works with hosting site personnel on logistics,
6. Ensures detailed attendance data is collected and entered into an EXCEL database after each local and regional PCTE or other event, including number, learner level and discipline of those completing all trainings,
7. Completes timely reporting to project team(s), as well as detailed annual, electronic reporting when required.
8. Acts as point of contact with campus, agency and university departments and represents the Principal Investigator on various committees.
9. Coordinates the submission of all reporting to granting agency including annual continuation application and data reporting.

Service 5%

1. Serves on SIU School of Medicine and departmental committees as requested.

Minimum Qualifications

1. Bachelor's degree
2. A total of one (1) year (12 months) of work experience in project management or related area
3. A total of one (1) year (12 months) of work experience in data management or related area (may be concurrent with #2)

*Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.

Desired Qualifications

1. A total of one (1) or more year (12 months) of work experience in a healthcare or clinical setting
2. A total of two (2) or more years (24 months) of work experience in project or data management
3. Master's Degree in an area consistent with the duties of the position

Skills and Abilities Needed for the Position

1. Sensitive to the needs of underrepresented minority populations,
2. Excellent organizational skills with ability to independently prioritize and complete day-to-day administrative and academic tasks with attention to detail,
3. Ability to collect and manage data from various sources and compile the results into comprehensive reports, as needed, .
4. Knowledge of project management principles involved in strategic planning, allocation of resources and delegation of duties,
5. Ability to analyze and develop effective, efficient plans that prioritize, organize and accomplish activities,
6. Skill in analyzing information and evaluating results to choose the best solution and solve problems,
7. Excellent oral and written communication skills including ability to listen to and understand information and ideas presented in verbal and written form as well as write clear and accurate narratives,
8. Ability to work independently and exercise judgment in order to analyze and investigate a variety of questions or problems,
9. Ability to work effectively with staff, the public and outside constituency groups,
10. Ability to utilize various computer software packages, such as Microsoft Office Suite, etc.,
11. Ability to analyze and develop guidelines, procedures, and systems.

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date. This should be listed in the Minimum Qualifications for these vacancies.