"Program Coordinator- CPAN"

Extended Job Title

Program Coordinator- CPAN

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Requisition ID

43951BR

Travel Required

Up to 25%

Pay Grade Maximum

$22.07

Major/Essential Functions

Works independently performing a wide range of administrative and clerical duties. Supports the CPAN-PeriPAN program and assists the Program Manager and Sr. Program Director with planning and coordinating operational activities and events. Anticipates and resolves problems; routinely updates supervisor on status of projects. Provides administrative assistance by monitoring administrative projects and maintaining accurate records.

• Help with data validation among multiple internal CPAN-PeriPAN trackers, verifying information between multiple spreadsheets and systems to ensure that correct information is contained and updated among all systems, correcting any redundant or incorrect information.
• Coordinate with all team members to ensure tracking is appropriately completed/documented for the following: team/CAP/RP outreach calls, and that any updated outreach information is appropriately logged in trackers and is readily available.
• Manage inventory and flow of materials coming in and going out for events and outreach, ensuring that all materials are gathered prior to events and accounted for following events, ensure that program staff are aware of where materials are held.
• Assist in coordinating presentations and event planning aspects for conferences and resource booths (ensure that all needed materials, roadshow kits, etc. are prepared for the number of expected attendees, coordinate with conference/event leaders for conference specifics).
• Be responsible for items being mailed out to stakeholders, sending email and fax blasts and surveys.

Grant Funded?

Yes

Pay Grade Minimum

$20.00

Pay Basis

Hourly

Work Location

Lubbock

Preferred Qualifications

• Bachelor’s degree in healthcare management, healthcare administration or similar degree.
• 3+ years of working in a medical clinic, office or hospital setting.
• Experience working within electronic health records.
• Experience with Microsoft Office suite programs, primarily with Excel.

Department

Psychiatry Dept Lbk Genl

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Occasional Duties

additional duties as assigned.

Shift

Day

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?

No