Program Coordinator, Entrepreneurship Education &
Programs
University Overview
The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.
The University offers a competitive benefits package that includes
excellent healthcare and tuition benefits for employees and their
families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family
benefits, a wealth of health and wellness programs and resources,
and much more.
Posted Job Title
Program Coordinator, Entrepreneurship Education &
Programs
Job Profile Title
Coordinator C
Job Description Summary
Wharton School Overview: Founded in 1881 as the world's first
collegiate business school, the Wharton School of the University of
Pennsylvania is shaping the future of business by incubating ideas,
driving insights, and creating leaders who change the world. With
campuses in both Philadelphia and San Francisco, Wharton has over
850 staff, a faculty population of more than 235 renowned
professors, and 5,000 undergraduate, MBA, executive MBA, and
doctoral students. Each year 13,000 professionals from around the
world advance their careers through Wharton Executive Education's
individual, company-customized, and online programs. More than
104,000 Wharton alumni form a powerful global network of leaders
who transform business every day. Wharton is home to a dynamic
community of staff, bringing a wide range of skills, experiences,
and perspectives. To learn more, visit www.wharton.upenn.edu.
The Program Coordinator is responsible for the day-to-day execution
of assigned educational programs and provides operational
coordination that strengthens the effectiveness of Venture Lab's
Philadelphia-based programming portfolio. This position supports
assigned Philadelphia-based programs supporting students and
engaging alumni, and will be the primary Coordinator to assume
responsibility for new Philadelphia-based programs, supporting the
successful implementation, assessment, and continuous improvement
of strategically important co-curricular initiatives.
Following established processes for assigned programs, the Program
Coordinator develops annual work plans and timelines aligned with
program goals; coordinates student and stakeholder engagement;
supervises student leadership teams, and serves as the primary
operational contact for students, alumni, faculty, reviewers, and
external partners. The Coordinator supports program financial
administration, including expense tracking, policy-aligned budget
stewardship, and coordinating with Finance & Administration;
maintains program records and CRM data integrity; collects
analyzes, and reports program data and key performance indicators;
supports donor stewardship through data and participant materials
collection, and preparing reports; assesses program performance and
recommends improvements; and implements approved operational
improvements that enhance program quality, participant experience,
and educational outcomes.
In addition to assigned program responsibilities, the Program
Coordinator strengthens the operational capacity and visibility of
Venture Lab's Philadelphia-based programming portfolio by
supporting portfolio-wide reporting and data management,
coordinating shared operational resources, and supporting
coordination between Programming and Marketing. Supporting the
Senior Director, the Coordinator serves as a central point of
coordination for program marketing requests, activities, timelines,
and routine communications; communicates program priorities and
audience needs; facilitates effective collaboration; and provides
hands-on support for routine program marketing needs as
appropriate. The position also coordinates with Operations, IT, and
other functional partners and contributes to the development and
improvement of shared processes, organizational initiatives, and
special projects that improve the effectiveness and consistency of
Venture Lab's Philadelphia-based programming.
This position is hybrid-eligible depending on business needs and
evaluation of several factors. Student or alumni facing roles will
require more in-person work some weeks than others. This position
is contingent upon continued funding.
Job Description
Required Qualifications
- Bachelor's degree and 3-5 years in higher education,
non-profit, or a similar environment with progressively responsible
professional experience in program coordination, program
administration, project coordination, or a related field, or an
equivalent combination of education and experience.
Interest in entrepreneurship and innovation and demonstrated
ability to quickly develop knowledge of new subject areas,
programs, and stakeholder communities.
Demonstrated ability to independently coordinate multiple
programs, projects, and priorities, manage competing deadlines,
exercise sound judgment, troubleshoot routine issues, maintain
strong attention to detail, and consistently follow through on
deliverables in a fast-paced environment.
Experience coordinating programs, projects, events, or
initiatives involving multiple stakeholders, including managing
timelines, logistics, communications, materials, scheduling, and
follow-up to support successful execution.
Experience coordinating program marketing, communications, or
audience engagement activities, such as email communications,
website content, newsletters, event promotion, or promotional
materials; familiarity with marketing principles and best practices
and ability to work effectively with marketing and communications
partners.
Demonstrated ability to build and maintain collaborative
working relationships with students, faculty, staff, alumni,
volunteers, external partners, and other stakeholders and to
coordinate activities and information across multiple departments
or functional areas.
Experience collecting, maintaining, analyzing, and reporting
program and operational data, including tracking participation,
outcomes, or other key program metrics; maintaining accurate
records and documentation; and using information to support program
assessment, planning, and continuous improvement.
Strong written, verbal, and interpersonal communication skills,
including the ability to independently prepare clear and
professional correspondence, reports, presentations, program
materials, and stakeholder communications for a variety of
audiences.
Strong organizational and administrative skills, with
demonstrated ability to establish and maintain effective processes,
documentation, calendars, and workflows that support efficient
program operations.
Proficiency with Microsoft Office and experience using or
learning enterprise technology platforms, databases, CRM systems,
event or project management tools, and other business applications
used to support program administration and operations.
Preferred Qualifications
- Experience working in entrepreneurship, innovation, venture
capital, startup ecosystems, experiential education, or a similarly
dynamic participant-focused environment.
- Experience providing day-to-day guidance, mentorship, or
coordination to student employees, interns, volunteers, or student
leadership teams, including assigning or coordinating work,
providing direction, and supporting successful completion of
responsibilities.
- Experience supporting program assessment and evaluation
efforts, including tracking outcomes and key performance indicators
(KPIs), analyzing participant or program data, preparing reports,
and identifying opportunities to strengthen program delivery and
participant engagement.
- Demonstrated commitment to delivering exceptional service and
creating high quality participant experiences, with the ability to
anticipate needs, respond effectively to questions or concerns, and
contribute to a welcoming, professional, and engaging program
environment.
- Experience monitoring program or event budgets, tracking
expenditures, reconciling expenses, processing financial
transactions, or coordinating other financial and administrative
activities in accordance with established policies and
procedures.
- Experience using technology to coordinate programs, manage
information, and improve workflows, including CRM systems, survey
platforms, event management software, project management tools, or
other enterprise applications.
A cover letter is preferred.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$65,628.00 - $68,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, and in alignment with salary ranges
based on external market data for the job's level. Internal
organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is
made. Consideration of the background check will be tailored to the
requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement-and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit:
https://www.hr.upenn.edu/PennHR/benefits-pay
Equal Employment Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Tangen-Hall/Program-Coordinator--Entrepreneurship-Education---Programs_JR00127293-2
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