"Program Coordinator II- UH Health Family Care Center"

Department: Clinic Enterprise

Salary: $18.32 - $22.88 (Commensurate with Experience/Education)

Coordinates and provides senior-level administrative support to an ongoing program at the University.

1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
2. Participates in planning and develops methods for program implementation and administration, coordinates program activities and processes.
3. Reviews program records and reports of activities.
4. Recommends modifications to methods or procedures as required.
5. Prepares recurring and ad hoc program reports for management use.
6. Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
7. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.
8. Conducts formal training or gives instruction regarding program policies and procedures.
9. Interacts with faculty, staff and students to promote the goals and objectives of the program.
10. Develops and maintains database on research studies, policy issues, etc.
11. Performs other job-related duties as required.

MQ: Education: Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field. Advanced vocational or electronic skills or a basic knowledge of a professional field is required. An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field. Experience: Requires a minimum of one (1) year of directly job-related experience.

1. Support Board of Directors meetings: prepare agendas, send materials, record minutes, and track action items
2. Assist with scheduling and documentation for subcommittee meetings (e.g., Quality, Finance, Governance)
3. Maintain board contact lists and ensure compliance with documentation requirements
4. Serves as key knowledge expert with regulatory boards', deadlines, and updates
5. Manages onboarding and orientation for student rotations from various departments or outside organizations
6. Provide project support to managers and directors from initial concept phase through completion.
7. Oversee and track facility-related requests, vendor work orders, and preventive maintenance schedules
8. Maintain a centralized, up-to-date library of organizational policies and procedures and track due dates for policy renewals, revisions, and committee approvals.
9. Monitor inventory levels and reorder supplies proactively to prevent shortages.
10. Assist in creating Powerpoint presentations or word documents on behalf of executive leadership for committee or staff meetings.
11. Coordinate logistics and planning for health center activities and larger stakeholder tours/meetings

Additional Job Posting Information:

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.