Program Coordinator

Program Coordinator

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Job no: 539171
Work type: Full Time
Location: Sydney, NSW
Categories: Project Management

• Employment Type: Full-time, fixed term contract until 30 September 2026
• Remuneration: $ 113k-$123k + 17% flexible super & leave loading
• Location: Kensington, NSW (On-campus role, hybrid work arrangement available)

Why your Role Matters

As Program Coordinator, you will be providing proactive administrative and project support to enable the effective delivery of transformation programs.

Drawing on your strong administrative capability and stakeholder management skills, you will support the achievement of key milestones across multiple workstreams, delivering efficient project coordination across scheduling, project governance, and risk and issue management.

This role involves close collaboration with internal project teams and stakeholders to uphold the team’s ability to implement business improvements and meet critical deliverables. A varied and dynamic position, your day to day will include:

• Providing comprehensive project support across scheduling, preparation of Steering Committee materials, and governance framework adherence.
• Facilitating program momentum by monitoring task progress, escalating schedule risks, documenting meeting outcomes, and overseeing high‑quality status reporting.
• Assisting with program documentation and communication, including business/functional requirements, status update packs, presentation materials, and general coordination tasks such as procurement and meeting logistics.

Skills & Experience summary

You will bring existing project co-ordination experience, confident in working both autonomously and collaboratively whilst prioritising tasks in a fast-pasted environment.
You hold the following skills & experience:

• An understanding of the project/program life cycle and the development and maintenance of plans and registers.
• High level of experience working with a range of computer systems and applications, such as MS Office, MS Project, Altus, JIRA, Confluence.
• Excellent interpersonal skills and a demonstrated stakeholder management skills.
• Advanced written and verbal communication skills, with demonstrated experience in creating PowerPoint presentations and stakeholder update packs.
• Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
• Knowledge and understanding of business processes, ideally within a tertiary education environment, and change management principles.

For further information on the role & responsibilities, please refer to the Position Description

How to Apply:

Submit your CV & cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) before Tuesday 13 April by 11:55pm.
Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

UNSW Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• Up to 50% discount on UNSW courses
• Flexible 17% Superannuation contributions, payments and salary sacrifice.
• Discounts and entitlements (retail, education, fitness passport)

Job queries contact:

Katherine Molloy, Talent Acquisition Consultant
E: katherine.molloy@unsw.edu.au (applications to the address cannot be accepted, please apply online)

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.