Program Coordinator of Military Science

certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for a Program Coordinator of Military Science, on the Dahlonega Campus. This position is responsible to the Professor of Military Science for the overall administrative functioning of the Military Science Department. Manages requirements of the office and Cadet requirements for University and Army. Responsible for Cadet record accuracy for a 700+ person Corps of Cadets.

Responsibilities

• Commissioning Management (Fall, Spring, Summer) - Oversees full commissioning process for 2LTs, including preparation of commissioning packets (DA 71, Memorandum of Appointment, discharge orders), CCIMM uploads, Banner updates (COMM 1180), Degree Works verification, conditional checks, IPPS-A coordination, DA 31 preparation upon receipt of orders, and mailing of packets.
• Special Populations Oversight (ECP & Camp Cadre 2LTs) - Manages ECP accessions and monthly counseling requirements; prepares additional packets for 2LTs performing Camp Cadre prior to BOLC.
• Distinguished Military Student (DMS) & DMG Processing - Generates DMS/DMG lists, prepares certificates, and verifies eligibility through Banner and CCIMM.
• Senior Military Leadership Administrative Support - Serves as primary administrative POC for the PMS/COL, manages schedule coordination, supports major events (Commissioning, Boar's Head, Military Spouse Social), and works daily with cadre to ensure mission execution.
• Cadet Academic & Commissioning Eligibility Tracking - Monitors contracted cadets from junior year through graduation, tracking grades, UA, AFCT, commissioning physicals, MILS/PME completion, and graduation verification with the Registrar.
• Accessions Processing (Active Duty, ARNG, USAR, Ed Delay) - Executes year-round accession actions in CCIMM and ensures accuracy of component assignments.
• Contracting & Medical File Management - Prepares and maintains contracting packets, medical documentation, 104R approvals, dependency/address updates, and uploads required documents in CCIMM.
• Cadet Record Management & Filing - Sole manager of all contracted and non-contracted cadet files (hard copy and CCIMM), including withdrawals, returns, document uploads, and retention file maintenance.
• Probation & Suspension Processing - Coordinates probation/suspension actions, prepares formal notification letters, processes 131R documentation, schedules cadets with PMS, and updates systems accordingly (Fall and Spring).
• Cadet Record Review (CRB) Execution - Conducts October and February CRBs for the Corps of Cadets, including 139R preparation, file pulls, documentation updates, and compliance tracking.
• Completion Cadet & PME Scrub Processing ¿ Manages completion status updates, MS VI counseling reports, stipend termination, and PME requirement verification in CCIMM.
• Semester Academic Reporting ¿ Posts semester grades for the entire Corps into CCIMM, updates academic classifications, runs transcript audits, and ensures MILS 270/330 compliance (minimum hours and enrollment requirements).

Knowledge, Skills, & Abilities

• Knowledge of Microsoft Office, Excel, Power Point, Outlook and other related programs.
• Knowledge of Banner preferred.
• Knowledge of Defense Travel System and Army Regulations preferred.
• Must be committed to integrity and professionalism.
• Must maintain confidentiality.
• Strong computer skills; oral and written communication skills; excellent interpersonal and teamwork skills with a variety of constituents including all levels of Military, University, students and parents
• Ability to multi-task, solve problems and meet deadlines.

Required Qualifications

• Bachelor's degree
• Three years of program experience in Military environment.

Preferred Qualifications

• Prefer individual with experience in working with ROTC/college students

Proposed Salary

• The proposed salary is: $24.50-$26.95 hour.

Required Documents to Attach

• Resume
• Cover Letter
• Unofficial Transcripts
• Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Standard Enhanced + Education