"Program Coordinator"

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

About Baker Institute:

Founded in 1993, Rice University's Baker Institute for Public Policy has established itself as one of the premier nonpartisan public policy think tanks in the country. As an integral part of Rice University, the Baker Institute has a strong track record of achievement based on the work of its fellows, scholars, Rice faculty scholars, and staff. The institute collaborates with experts from academia, government, the media, business, and nongovernmental and private organizations.

This position is part-time (30 hours per week) and offers a flexible work schedule (minimum of 2 days in the office per week).

Position Summary:

Under the supervision of the James A. Baker III Institute Chair in Health Economics, the Program Coordinator provides administrative coordination for the Health Economics Program within the Baker Institute’s Center for Health Policy. The position offers comprehensive support to the chair in health economics and their research team for associated research, events, communications, human resources, and financial activities. Working closely with the Center for Health Policy’s program manager and the institute's finance and development teams, the Program Coordinator handles purchasing and reimbursement processes for the research team and supports the development and implementation of research projects. The position also assists with administrative teaching responsibilities.

Ideal Candidate Statement:

The ideal candidate will have demonstrated competency in managing administrative functions for a major research center, program, or initiative, as well as experience working in a team environment and building connections with relevant individual and organizational stakeholders.

Hourly Hiring Pay Range:

$19 to $22 per hour (up to 30 hours a week).

Minimum Qualifications:

• High school diploma or equivalent
• 2+ years of related experience in an administrative role in an office environment. In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office Suite, specifically Word, Excel, and PowerPoint, and overall comfort with technology, such as programs for communication and instruction
• Knowledge of computers and ability to move from program to program easily
• Very strong oral and written communication skills
• Must be able to deal professionally with students, faculty, and outside contacts
• Excellent organizational and interpersonal skills
• Must be able to work with minimal supervision
• Must be self-motivated, self-directed, dependable, and able to take initiative on activities
• Flexibility to work occasional evenings at conferences and special events

Preferences:

• Bachelor’s degree in business or a policy-related field such as public health or economics
• Experience building and maintaining databases
• Experience working with upper management, an institution of higher education, or a policy research organization
• Knowledge of software used in the position, especially Oracle and Zotero
• Demonstrated ability to write clear and accurate reports, advertisements and announcements, and communications with visitors
• Proficiency with Adobe Acrobat
• Interest in and familiarity with issues of U.S. health policy

Essential Functions:

• Provides support in administration of the daily operations and scheduling for the Health Economics Program within the Baker Institute’s Center for Health Policy, ensuring efficient, effective, and productive operations
• Conducts programmatic budget and financial operations in coordination with the institute’s finance office, including purchasing and reimbursement processes for the research team
• Supports planning and implementation of program events and meetings in coordination with the institute’s events office, including facilitating speaker invitations, travel and honorariums, drafting event materials, selecting event vendors, and assisting with the execution of workshops, lectures, and conferences
• Provides administrative support to program researchers on sponsored research proposals
• Responsible for managing print and digital communications, including Health Economics Program social media accounts, website content, and promotional materials, in coordination with the institute’s communication team
• Assists with administrative teaching responsibilities, including updating PowerPoint slides with requested text, data, and graphics

Additional Functions:

• Supports HR processes for the program
• Assists with the onboarding and training of program staff
• May assist with fundraising and development activities
• May collect and compile data
• May assist the chair in reviewing program publications
• May supervise student interns
• Performs all other duties as assigned