"Program Data Specialist"

Job Description

Duties and Responsibilities

Essential Duties and Responsibilities
Responsible for the management and integrity of all program data, including secure handling of confidential information, data entry, analysis, and reporting, and ensuring compliance with quality assurance and monitoring standards. This assignment is at the South campus and is a grant-funded position.
Characteristic Duties and Responsibilities
1. Maintain complete, accurate, and confidential student records and course history files in compliance with FERPA and Personally Identifiable Information (PII) requirements.
2. Coordinate the collection, verification, and timely entry of student data into the TEAMS system to ensure accuracy and compliance with grant and state reporting requirements.
3. Participate in required staff development and training related to TEAMS and data reporting standards as directed by the Texas Workforce Commission.
4. Assist with preparation for college, state, and grant monitoring visits by compiling documentation, reports, and supporting materials.
5. Serve as the programs PII subject matter expert, ensuring appropriate system access, data security, and compliance with privacy regulations.
6. Provide administrative support by answering phones, greeting office visitors, and sharing general program information with prospective students and community partners.
7. Perform additional duties as assigned by the Director, Dean of Community Education, Associate Provost & South Campus Administrator, Provost/Vice President of Academic Affairs, and the President.

Qualifications/Certifications/Licenses/Skills

NOTICE: Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:

• Associates Degree.
• 3 years of experience in data entry and records maintenance.
• Must have a valid Texas Driver's License

Preferred:

• N/A

Knowledge, Skills and Abilities

Personality Requirements:

• Ability to maintain excellent working relationships with the program staff and participants.
• Knowledgeable, mature, and concerned with the welfare and academic progress of participants.
• Be bilingual (English/Spanish). Must demonstrate enthusiasm and be a positive role model.
• Must be able to communicate effectively orally and in written form.
• Must be familiar with the Internet, word processing, spreadsheet and power point software.

Additional Information

Introductory Review Period:
All hires are subject to a 90 day introductory review period.
Supervision Exercised
N/A
Supervision Received
Adult Education & Literacy Director.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work-inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions. Apply Now