Program Manager- Gift Administration Officer

Department

Gift Compliance&Stewardship

Salary

Commensurate with Experience/Education

Description

• Manages the day-to-day operations of a small or medium-sized university program or department. May supervise staff employees, student workers, programs or processes.
• Plans and develops procedures for administering a small or medium-sized department or program.
• Oversees program expenditures and ensures adherence to budget.
• Provides guidance to subordinate staff and evaluates performance.
• May prepare or participate in the creation of abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
• Reviews reports of budgets and activities.
• Prepares ad hoc reports as needed.
• May administer grants and grant-related related communications, scholarships and other operations.
• Develops, implements and maintains appropriate policies and procedures.
• May serve as property custodian for the department.
• Performs other job-related duties as assigned.

MQ

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4-year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: No experience required.

Additional Job Posting Information

• Opens mail and completes check deposits
• Monitors incoming donations by all means – Check, Credit Card, EFT, Stock, payroll, etc.
• Performs timely and accurate data entry and updates in CRM in coordination with PM2, PM3
• Updates and maintains data in the CRM related to revenue, biographic, and designation records
• Responsible for documentation of all updates within the CRM for audit purposes
• Utilizes online forms, portals, and applications to access information, prepare data, and manage work.
• Upkeeps documentation of processes
• Submits Journals, Transfer Requests, and Fund Creation Requests
• Ensures compliance based on understanding of IRS and State regulations, CASE and institutional standards
• Manage and complete receipting as determined by Gift Administration Leadership
• Coordinate and manage daily audits of gifts and processes
• Coordinate with departments across the university to ensure timely and accurate reporting
• Ensure tasks are completed through project management system
• Communicates professionally and effectively with colleagues across the System and with donors – phone, email, messaging, and in person
• Reviews all transactions, documentation, and general ledger activity for accuracy, and identifies and corrects issues found
• Answers calls and emails to the department
• Performs reconciliations
• Performs other Gift Administration projects as requested