"Program Manager"

Working Title: Program Manager

Job Title: Administrative Services Administrator 1

Job Code: 4121 | Grade: H | Exemption: Exempt | Salary Range: $100,023 - $124,516 | Term: Continuing

WORK ARRANGEMENT: Hybrid. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

JOB PURPOSE

The Program Manager will support the execution of the Bio-Strategies & Leadership Initiative (BSL) at the Hoover Institution. BSL’s mission is to ensure that the United States and its allies understand biology as a strategic domain and act accordingly. BSL’s products are designed to help leaders envision flourishing, democratic futures. Ongoing work focuses on economic and technical competitiveness as well as national security.

The program conducts and publishes research on biosecurity, biomanufacturing, and future-focused biotechnology applications; educates targeted stakeholders and decision makers on the importance of biology for a secure and prosperous future; and creates opportunities to translate research into actionable policy. This work advances Hoover’s mission to generate ideas that strengthen freedom.

The role involves administering, supporting, and managing BSL programs under the supervision of the Senior Research Program Manager and with guidance from faculty and senior Hoover leadership. Responsibilities include managing and assisting with research activities, events, fellowships, stakeholder engagement (both within and outside the Hoover Institution), and coordination and communication among BSL team members.

The work is fast paced, detail oriented, and highly collaborative. A successful candidate will be driven, self-directed, humble and organized. Flexibility, positivity, and a commitment to delivering excellence even during periods of pressure are essential.

A background in program management is preferred but not required. A strong record of delivery and execution is highly valued. Experience in biology or emerging technologies is a bonus but not necessary. An openness to learning about biology and biotechnology is required.

A resume and cover letter are required.

CORE DUTIES

• Manage programs from inception through completion, including speaker and participant coordination, logistics, budgeting, and related activities; oversee research efforts and evaluate programs; and collect and analyze data to assess effectiveness and support recommendations for improvement.
• Prepare, write, and edit materials including newsletters, email communications, letters, one-pagers, and memos.
• Serve as a representative of BSL across the department, unit, and school, and develop communications for both internal and external stakeholders; lead and facilitate meetings.
• Monitor program expenses, budgets, and finances, and make recommendations on funding based on program spending.
• Oversee and train student workers, as needed.
• Facilitate strong communication and information flow across institutional partners and within the BSL program.
• Create briefing documents that inform and support BSL leadership.
• Engage stakeholders across Hoover, Stanford, academia, policy, and industry in coordination with BSL leadership.

MINIMUM REQUIREMENTS

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Demonstrated ability to prioritize work and manage multiple tasks.
• Highly organized with strong attention to detail, including the ability to produce high-quality work, establish timelines, map milestones, and meet deadlines.
• Demonstrated initiative and ownership of projects.
• Strong oral, written, and analytical skills.
• Ability to exercise sound judgment and make decisions independently.
• Demonstrated ability to work both independently and as part of a team.
• Ability to direct the work of others, when supervision is required.
• Basic knowledge of budgeting and financial planning.
• Interest in learning more about biology, biotechnology, biosecurity, and emerging technologies.

Preferred Knowledge, Skills, and Abilities:

• Demonstrated success managing programs from inception through completion.
• Ability to prioritize and manage multiple projects and programs with competing deadlines.
• Excellent interpersonal skills and the ability to work effectively with staff, Hoover scholars, donors, and overseers; ability to exercise discretion and sound judgment when interacting with individuals in academia, business, and government.
• Strong collaborative and relationship-building skills, with the ability to work effectively with senior administrators, Hoover fellows, staff, donors, and university officials.
• Proficiency with web-based technologies and applications, including Microsoft Office and Google Suite.
• Ability to direct the work of others, when supervision is required.
• Knowledge of HubSpot and Smartsheet is a plus.
• Background in biology, biotechnology, biosecurity, or emerging technologies is a plus.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Lift/carry/push/pull objects that weigh 11-20 pounds.

WORKING CONDITIONS:

• May work extended hours, evenings or weekends.
• May travel locally.
• Occasional overnight travel.

The expected pay range for this position is $100,023-$124,516 per annum.

To apply: To ensure your application information is captured in our official files for immediate access to your resume, you must apply to stanfordcareers.stanford.edu and in the key word search box, indicate Requisition #107878. A cover letter and resume are required for full consideration.