"Program Specialist III, SURMC"

Job Summary

The Program Specialist at the Southern Utah Regional Medical Campus (SURMC) is responsible to provide comprehensive support for the design and implementation of programs to carry out the mission of SURMC and the broader MD Program, including setting goals for each program, determining benchmarks for success, and ensuring that the programs and services reflect the needs and expectations of the campus and community. In coordination with the Dean's Office Faculty Development team, the Program Specialist will additionally interface with regional faculty and support faculty development initiatives by identifying needs, facilitating resources and programming, and maintaining an asynchronous platform for accessible training materials. Additionally, this position is instrumental in coordination and implementation of select student-facing activities (e.g., virtual learning, student forums).

The ideal candidate is expected to be a self-starter, demonstrating the ability to work independently and take initiative to achieve desired outcomes. Reliability, initiative, attention to detail, exceptional organizational skills, and effective time management are essential qualities for this role. Strong interpersonal and communication skills, enabling collaboration with stakeholders, including physicians, faculty, and staff will be beneficial in this role. Strong problem-solving abilities and adaptability to evolving situations further contribute to the candidate's potential success in this dynamic role.

Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Learn more about the great benefits of working for University of Utah

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Program Specialists, III Design and implement one or more programs for the university that carry out the organization's mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). May manage special events that publicize the organization and its programs to the community. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment. Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. This is a Career-Level position in the General Professional track. Job Code: P23713 Grade: P15

• Provides administrative support for working groups and committees, including scheduling meetings, managing and disseminating documents, communicating with members, and taking minutes.
• Assists in the creation of materials, such as charters, timelines, slide decks, and public facing communications to support programs.
• Assists in the preparation of grant proposals, IRBs, research materials, and outreach publications.
• Coordinates seminars, workshops, and other events, including logistical and technological arrangements, attendee management, communications, and presentation readiness.
• Coordinates and administers student examinations and virtual learning sessions.
• Support and participate in class-wide activities or events.
• Provides regional support for faculty development initiatives across all phases of the MD Program, identifying and communicating needs and facilitating appropriate resources or training.
• Contributes to faculty development initiatives related to coaching and mentorship.
• Collaborates on regional campus faculty development initiatives, helping to align local and institutional faculty development goals.
• Oversees all outgoing communication related to faculty development, including event announcements, newsletters, and updates.
• Collaborates with staff and faculty leadership across all phases of the curriculum to assist with scheduling, logistics, and communication for key faculty development components for faculty groups (e.g. Learning Community Coaches, Team-Based Learning (TBL), Longitudinal Integrated Clerkship (LIC), etc. to ensure alignment and successful program outcomes.
• Works closely with LIC coordinators, directors and clinical site leadership to align faculty development expectations and opportunities for community-based adjunct faculty.
• Performs other related duties and takes on special projects as assigned.

Problem Solving

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Specialists, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

1. Experience with University platforms (e.g., Microsoft Office Suite, Zoom, Drupal, Power BI, Canvas)
2. Familiarity with administration in higher education and/or background or knowledge of rural or underserved health and/or health care.
3. Demonstrate a high level of project coordination to effectively lead and deliver robust programs and initiatives.
4. Strong organizational skills along with excellent interpersonal and communication skills, both verbally and in writing.
5. Ability to work well and effectively with others, specifically those in the health sciences, academia, and rural/underserved communities.
6. Strong ability to adapt to day-to-day program needs, budgetary advances, and external stakeholders' needs.
7. Ability to work independently and take initiative to achieve outcomes is essential.

Special Instructions

• Requisition Number: PRN43894B
• Full Time or Part Time? Full Time
• Work Schedule Summary: Monday - Friday, business hours. After hours and weekend availability may be necessary to support events.
• Department: 02415 - SURMC
• Location: Other
• Pay Rate Range: $46,000 - $50,000/annually
• Close Date: 2/19/2026

To apply, visit https://utah.peopleadmin.com/postings/194052