Program/Department Coordinator II

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program or Department Coordinator II uses independent judgment and discretion in representing large/complex program(s) or department(s) by serving as the primary point of contact. This role is responsible for the development and execution of work processes and serves a subject matter expert within the program or department. This role provides both administrative and strategic support towards achieving the overall goals of the program or department. In addition, this role may have the responsibilities of a Program or Department Coordinator I.

This poistion is Full-Time, Hourly. Location is at our Proton Center, UW Medical Center Northwest

Responsibilities

• Identify, research and determine resolutions to budget issues
• Serve as a point of contact representing the department to other departments, individuals and outside organizations
• Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed.
• Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education.
• Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval
• Plans, organizes and oversee events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed.
• Determine reporting needs and analyzes data
• Determine content, design and write correspondence, documents and presentations
• Onboard new staff.
• May supervise staff.
• May review time sheets and approve as needed.

Qualifications

Required:

• High School Degree or equivalent.
• One year of experience.
• Critical thinking skills.
• Ability to take initiative and use sound judgment in carrying out responsibilities.
• Ability to work in a fast paced, complex healthcare environment.
• Customer service skills.
• Ability to prioritize concurrent responsibilities and demands.
• Basic knowledge of medical terminology may be required for certain roles.
• Strong organizational skills.
• Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility (re-word to capture spirit of taking initiative an continual learning).
• Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Ability to work independently and as part of a team as the situation requires.
• Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner.
• Ability to facilitate and present in meetings.
• Ability to navigate team and organizational dynamics.
• Ability to prepare, monitor, and interpret budgets including analysis of variances.

Preferred:

• Associate or Bachelor's Degree.
• Supervisory experience.
• Basic experience with electronic file sharing.

The hourly pay range for this position is from $33.42 to $50.12 and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).