Project and Programs Coordinator

About the Role

This role works specifically within the Aged Care Incubator (ACI) Team, which supports aged care providers, technology providers and researchers to collaborate, solve problems together and implement innovative and emerging solutions and technologies.

The Project and Programs Coordinator will coordinate and support the delivery of programs, projects and stakeholder engagement activities, including scheduling, logistics, documentation and monitoring milestones and deliverables, to ensure activities are delivered effectively and on time.

• Play an active role is leading project ideation, planning, piloting, implementation and scaling, through structured coaching and operational support of ACI programs.
• Managing intake, tracking and follow-through for enquiries, applications and engagements, including eligibility and readiness checks, issue escalation and maintenance of accurate records.
• Coordinating workshops, meetings, panels and evaluation activities, including documentation, feedback collation, participant follow-up and preparation of reporting materials.
• Maintaining accurate records and databases for program activities, ensuring data integrity, confidentiality and effective use of CRM and tracking systems.
• Maintaining program visibility and oversight by monitoring milestones, actions and deliverables, and ensuring follow-ups are completed or escalated.