"Project Intake and Communications Specialist"

Project Intake and Communications Specialist

Job ID: 292577

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Serves as the primary lead for project intake within the division. Evaluates and organizes project requests, conducts preliminary assessments, and ensures alignment with university priorities. The Specialist develops and delivers high-quality communications and reports to support executive decision-making, stakeholder engagement, and project transparency.

Responsibilities

KEY RESPONSIBILITIES:

1. Serves as first point of contact for new project requests
2. Reviews and tracks intake submissions, conducts preliminary assessments, and coordinates with Project Managers and Campus Planners to determine requirements, scope, and priority
3. Ensures intake process aligns with institutional standards and strategic goals
4. Provides input into prioritization and resource allocation
5. Manages and enhances project tracking information and integrates into Power BI or similar program
6. Prepares executive-level presentations, reports, and dashboards that summarize project status, priorities, and risks
7. Creates and maintains communication plans for construction road closures, utility outages, and other disruptive construction activities which may require after-hours emergency communications
8. Ensures clarity, professionalism, and alignment with university objectives
9. Engages with faculty, staff, administrators, and external partners to ensure understanding of project needs and decisions
10. Responsible for promoting and maintaining transparency and consistency in project communications
11. Oversees project file management and documentation standards
12. Conducts post-project audits to confirm close-out deliverables are complete and compliant with university requirements

Required Qualifications

Educational Requirements
Bachelor's degree in construction management, architecture, engineering, facilities management, or related field or an equivalent combination of relevant education and/or experience.

Required Experience
Three (3) years of related experience in construction, facilities, and/or project management.

Preferred Qualifications

Additional Preferred Qualifications
Professional certification such as CAPM, PMP, or CMAA

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Experience in higher education or public-sector project environments
Experience with Power BI dashboard development and management

Proposed Salary

The salary range for this position is between $58,000 and $78,000. Offers will be based on candidate experience and budget availability.

Knowledge, Skills, & Abilities

ABILITIES
Able to independently analyze project requests and prepare recommendations for leadership
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of construction or facilities project management processes

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, time management, project management, and presentation skills
Strong organizational and coordination skills
Excellent communication skills, with demonstrated ability to prepare professional-level reports and executive presentations
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel