"Projects & Strategy Lead"

The Department of Surgery, Division of Vascular and Endovascular Surgery at UCSF, is seeking a highly skilled and adaptable Projects and Strategy Lead to provide comprehensive advisory, analytical, and operational support to the Chief of Vascular Surgery and its faculty leaders, Vice Chair of Clinical Affairs, managers, and directors.

This role requires advanced policy analysis, program evaluation, and strategic problem-solving to address complex challenges across clinical, operational, educational, research, and institutional domains. The Projects & Strategy Lead will independently research, analyze, and develop high-impact recommendations on policies, programs, and proposals that are often broad in scope and cross-functional.

The position demands sound judgment, discretion, and the ability to distill complex information into actionable guidance for senior leadership. Collaborating closely with faculty, directors, managers, and staff, the Projects and Strategy Lead will play a vital role in optimizing operations and advancing the Division's mission of excellence in clinical care, education, and research within UCSF's dynamic academic medical center environment.

The Projects & Strategy Lead works closely with the Projects & Strategy Manager/Operations Manager to support the operations of the academic division/office/unit and provide strategic advisory support to the Division of Vascular Surgery & Endovascular Surgery. This includes conducting independent research, performing advanced policy analysis, and preparing summaries, reports, proposals, grants, presentations, and recommendations to inform strategic decision-making. The Projects & Strategy Lead will draft institutional documents, including MOUs, contracts, recommendation letters, reports, and memoranda.

Other operational responsibilities may include managing complex faculty schedules, conducting faculty recruitment, coordinating meetings, resolving meeting conflicts, coordinating travel, facilitating advancement, processing reimbursements, overseeing clinical on-call coverage, managing faculty vacation schedules, coordinating faculty meetings, approving vacation requests, planning large-scale events, faculty onboarding, and managing multiple projects with changing priorities in a fast-paced environment.

In collaboration with the Projects & Strategy Manager/Operations Manager, the Projects & Strategy Lead will plan and execute ACCME-accredited Continuing Medical Education (CME) programs, including Grand Rounds, symposiums, and visiting professorship events. This involves coordinating logistics, multimedia recording, catering, and accreditation management, post-event evaluations, honorarium & stipend processing, and application renewal. The Projects & Strategy Lead will also support Visitors and Students' Programs by reviewing applications in accordance with HR appointment guidelines, facilitating onboarding and offboarding processes, managing access requests, and conducting evaluations for trainees rotating into our programs.

The Projects & Strategy Lead will work closely with the Education Programs Manager to support multiple educational programs, including the ACGME-accredited Vascular Surgery Integrated Residency and Fellowship Programs, the NON-ACGME Limb Preservation Fellowship, and Thoracic Surgery Residency Programs. Responsibilities in this area include coordinating accreditation processes, tracking compliance requirements, assisting with onboarding/offboarding, credentialing, scheduling, reimbursements, graduation planning, exam proctoring, and maintaining educational materials.

The Projects & Strategy Lead will also contribute to the Division's operational needs by collaborating with faculty, directors, and managers to ensure excellence across clinical care, education, and research initiatives. This includes conducting complex analyses, compiling data, and preparing high-quality reports, proposals, and applications to support divisional goals. Responsibilities encompass HR processes, financial transaction reviews, budget development, grant applications, capital asset management, bookkeeping, and administrative operations. Additionally, the incumbent will coordinate office renovations, space utilization, inventory management, emergency action plans, and divisional SOPs. Other tasks include maintaining procedural documentation, flowcharts, PowerPoints, videos, website updates, and media content, as well as supporting special projects such as engagement activities, holiday gatherings, health summits, graduation ceremonies, and business gifts coordination.

To excel in this role, the Projects & Strategy Lead must have a comprehensive understanding of UCSF's administrative policies, travel and entertainment guidelines, HR protocols, union agreements, accreditation standards (ACGME and ACCME), grant management processes, medical center standards, campus policies, and event planning strategies. Expertise in academic business operations, financial management, educational program administration, and project execution is essential. The ideal candidate will demonstrate responsiveness, flexibility, adaptability, reliability, and the ability to collaborate effectively with diverse teams and stakeholders. This position requires on-site presence up to three times a week, with occasional evening or weekend availability to address urgent operational needs with limited notice.

The successful candidate must be capable of performing high-level tasks independently, thinking critically, leading teams, and adapting within a dynamic environment. Exceptional organizational and interpersonal skills, combined with a proactive, hands-on approach, can-do attitude, are crucial--no task is too small. Additional projects may be assigned as needed, beyond the responsibilities outlined in this description. This position offers an opportunity to contribute meaningfully to the Division of Vascular Surgery and Endovascular Surgery's mission of excellence in clinical care, research, and education, while supporting the broader goals of the Department of Surgery and UCSF.

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $72,000 - $154,600 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html