Position Summary
Under the direction of the Business Office Manager, the position will be responsible for all processes related to the tracking, controlling, and disposal of the Colleges fixed assets, to include inventory management, warehouse operations and reporting functions.
Salary Schedule: E2 02
Essential Duties and Responsibilities
Essential Job Functions, Duties, & Responsibilities:
The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of reasonable accommodation.
Essential Function - Property Manager: Serve as Property Manager for the College, ensuring all assets are properly tagged.
- Receiving and tagging all eligible inventory of the College; to include all new, donated and surplus equipment.
- Follows established procedures for the transfer of ownership of assets and acceptance/recording of equipment donations.
- Assign inventory numbers, create and maintain logs, tags, in accordance with all local, state and federal regulations.
- Maintain reports of all inventory locations and account information related to the inventory item.
- Perform annual inventory process of all college-owned equipment; documents existing fixed assets, replacing worn or lost property tags, identifies transfer of an asset; makes necessary changes in the system.
- Report any unaccounted-for inventory to the Business Office Manager and Regional Chief Financial Officer.
- Identify all items disposed of and removed from the fixed asset inventory, recording disposition information.
- Ensure that inventory records comply with applicable federal grant program requirements.
- Ensure that disposals of assets purchased with federal funds comply with the applicable federal grant program requirements.
Essential Function - Centralized Receiving:
- Serve as the primary and sole receiver of all shipments received by the College, and maintain a “centralized receiving point” for all College shipments received.
- Maintain a documented tracking system acknowledging receipt of packages received by the College.
- Maintain a documented tracking system that documents the delivery of packages from the “centralized receiving point” to the order initiator within the College.
- Work with the Business Office to verify receipt of orders for outstanding invoices and/or invoices not yet approved for payment.
Essential Function - Financial Statements: Recording cost of the Colleges newly added fixed assets, and calculating and recording their depreciation, as well as accounting for disposed fixed assets.
- Implement and maintain a fixed asset inventory process, including recommendations for disposals of fixed assets, useful life assignment, and depreciation schedules.
- Prepare reports related to property management for distribution to appropriate persons
- Establish and maintain fixed asset reporting throughout the year.
Essential Function – Warehouse: Manages the Colleges warehouse operations and exercises sound judgment and attention to detail.
- Develop and document an adequate control system to prevent loss, damage, or theft of property.
- Coordinate bid sale processes for items within the warehouse; to include preparation of specifications, advertisement, evaluation bid responses, correspondence regarding purchasing items and coordination of pick up for items.
- Maintaining inventory disposal.
Essential Function - College Expectations: Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.
- Report to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.
- Understand that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.
- Perform a productive full days work.
- Ensure that service to students and the general public is top priority.
- Demonstrate a considerate, friendly, respectful and constructive attitude toward fellow employees and students.
- Adhere to all College and System policies and procedures.
- Perform other job-related duties as assigned by the Business Office Manager and/or Regional Chief Financial Officer.
Qualifications
Required Minimum Qualifications:
- High School Diploma.
- At least eight (8) years of full-time experience with inventory control, and capital assets and non-capital assets.
- Knowledge of current computer software applications used to generate and maintain reports.
- Ability to work nonstandard hours, including weekends and overtime.
Required Knowledge, Skills, & Abilities:
- Ability to effectively communicate in writing and orally.
- Ability to use the telephone and to fax and e-mail information effectively.
- Ability to understand moderately complex oral and written instructions.
- Ability to plan, organize, and manage multi tasks.
- Ability to work well under pressure.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
- Trenholm State Community College online employment application.
- A current resume, including three (3) references.
- Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.
WORK EXPERIENCE VERIFICATION
Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. “Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Minimum Qualifications” section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.
APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.
Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process.
Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.
Benefits
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month (may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day, Martin Luther King/Robert E. Lee Birthday, National Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving Day, Christmas Eve, Christmas Day, 15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions... [details on Tier I and II]
Health Insurance
PEEHIP... [premium details]