Purchasing Agent - Facilities Management & Campus Services (FMCS)

Purchasing Agent - Facilities Management & Campus Services (FMCS)

Company:
Carnegie Mellon University

Job Location:
Pittsburgh, Pennsylvania

Category:
Business and Financial Services

Type:
Full-Time

Carnegie Mellon University's Facilities Management & Campus Services (FMCS) is seeking a Purchasing Agent to join our team. This role offers an exciting opportunity for an individual who thrives in a dynamic and challenging environment and is committed to excellence and integrity.

The Purchasing Agent will support FMS Supply & Logistics and act as a Buyer for the FMCS division. This position requires adaptability, strong organizational skills, and the ability to collaborate effectively with internal and external partners while upholding the mission and values of the university.

Core responsibilities include:

Procurement & Financial

• Reconcile invoices with Accounts Payable to ensure timely and accurate payments.
• Utilize Oracle ERP to create, maintain, and manage purchase orders.
• Oversee Purchasing Card transactions, including payment processing and reconciliation.
• Create and manage blanket purchase orders and change orders for inventory and special material requests.
• Generate and process purchase orders; maintain accuracy in pricing, quantities, and timely closure.
• Ensure proper oversight and accountability for university and third-party funds.
• Collaborate with Central Procurement Services on procurement strategies, compliance, and university initiatives.

Logistics

• Coordinate with suppliers regarding back-ordered materials and outstanding deliveries.
• Schedule and manage pickups, deliveries, and returns with suppliers and transportation providers.
• Respond promptly to vendor and logistics inquiries.

Inventory & Documentation

• Process packing slips for pickups and deliveries to designated FMCS locations.
• Monitor and track received materials in the FMS Storeroom.
• Maintain and update vendor profiles in payment processing systems.
• Assist with inventory control activities, including cycle counts, annual physical inventory, and general housekeeping.

Administrative

• Manage uniform procurement and vendor oversight, including ordering, invoice processing, and product receipt.
• Maintain tracking spreadsheets and provide timely updates to employees.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Ability to work collaboratively and independently.
• Strong attention to detail and accuracy in record-keeping.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.
• Flexibility to work occasional evenings or weekends as required.

Qualifications:

• Associate or bachelor's degree in a related field, or equivalent experience.
• Minimum 1-3 years of relevant experience which can include: Procurement, purchasing, vendor management, logistics, or accounting.
• Experience with Oracle or similar ERP systems preferred.
• Strong communication, organizational, and problem-solving skills.
• Proficiency in computer applications and analytical tools.
• Maintenance, Repairs, and Operations (MRO) experience highly desirable.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check.
• Pre-employment drug and alcohol screening.

Additional information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

Location
Pittsburgh, PA

Job Function
Procurement and Purchasing

Position Type
Staff - Regular

Full Time/Part time
Full time

Pay Basis
Salary