Fairmont State University

Purchasing Assistant

Closes: Nov 11, 2026

Posting Details

Posting Summary

Working Title

Purchasing Assistant

Type of Position

Staff - Full Time

Department

Procurement

Appointment Length

July - June (12 mo)

Benefits Eligible?

Yes

Published Salary

Requested Part-Time Staff Hours

NA

F.T.E.

1.00

Grant Funded Position?

No

If temporary (or grant funded) position, indicate ending date

Description of Job Duties and Responsibilities

The Purchasing Assistant supports the Director of Procurement and Assistant Director of Purchasing by coordinating essential purchasing, vendor management, and financial compliance activities. This role assists campus departments in navigating procurement processes and ensures adherence to federal, state, and institutional policies governing purchasing and vendor registration.

Work is performed under the general direction of the Assistant Director of Purchasing and within established policies, procedures, and regulatory frameworks. This position requires independent judgment, strong analytical skills, and the ability to interpret and apply complex procurement laws, rules, and guidelines.

The Purchasing Assistant interacts regularly with University faculty and staff at all levels, vendors, the West Virginia State Auditor’s Office, and the West Virginia Finance Division (wvOASIS).

Essential Duties and Responsibilities:

Provide guidance to campus departments on purchasing procedures, procurement methods, documentation requirements, and policy interpretation.

Maintain tracking systems, logs, and records related to procurement workflows to ensure transparency, accuracy, and timely follow-up.

Coordinate vendor onboarding activities, including collecting, reviewing, and processing required documentation; resolve discrepancies with vendors and state agencies.

Provide administrative support to the Director and Assistant Director by compiling and maintaining contract-related documentation, monitoring key dates and deliverables, and assisting with the processing of renewals, amendments, and terminations.

Maintain and update vendor records within University and State financial systems, ensuring accuracy and consistency.

Process requisitions and issue routine purchase orders and service agreements; monitor status and communicate updates to departments.

Serve as a primary point of contact for departmental inquiries regarding procurement processes, documentation requirements, and transaction status.

Assist the Assistant Director in delivering training to campus departments on procurement policies, procedures, and best practices.

Serve as a resource to faculty, staff, vendors, and external stakeholders regarding procurement policies and processes.

Maintain and regularly update the Procurement webpage to ensure accuracy and relevance.

Perform other procurement-related duties as assigned.

Minimum Required Education

Associate’s degree in business administration, accounting, finance, or a related field, or an equivalent combination of education and experience.

Required Licenses and/or Certifications

N/A

Minimum Required Qualifications

Two to three years of progressively responsible experience in administrative, purchasing, financial, or compliance-related work.
Strong communication, organizational, and customer service skills.
Ability to interpret and apply institutional and state procurement policies and procedures.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Working knowledge of procurement principles, compliance standards, and documentation requirements.
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
Ability to communicate clearly and professionally with a wide range of stakeholders.
High level of attention to detail and sound judgment when reviewing financial and contractual documents.
Ability to analyze issues, identify discrepancies, and implement appropriate solutions.

Preferred Qualifications

Bachelor’s degree in business administration, accounting, finance, or a related field.
Experience with financial systems such as Banner and/or wvOASIS.
Experience in purchasing, vendor management, contract administration, or PCard processes.
Higher Education experience.

Posting Detail Information

Requisition Number

2027023SP

Number of Vacancies

1

Anticipated Hire Date

ASAP

Position End Date (if temporary)

Job Open Date

08/27/2026

Job Close Date

09/10/2026

Open Until Filled

No

Special Instructions to Applicants

Advertising Summary

Quicklink for Posting

https://www.fairmontstatejobs.com/postings/11808

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About the employer

Fairmont State University

3.5 Star Employer Ranking

AcademicJobs.com is the premier platform to discover FSU jobs, connecting talented professionals with rewarding career opportunities at one of West Virginia’s most student-centered universities. Fairmont State University (FSU), located in Fairmont, West Virginia, is recognized for its comprehensive academic programs and commitment to community engagement, making FSU uni jobs highly appealing to academics and professionals. FSU careers offer a vibrant and supportive environment for individuals to thrive. FSU university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including aviation, engineering and technology, teacher education, nursing, business administration, and graphic design. Employment FSU includes roles such as professors, adjunct instructors, research coordinators, and professional staff positions, accommodating various expertise levels. For those pursuing FSU jobs Fairmont, the university’s 120-acre hilltop campus provides a collaborative workplace in a friendly and scenic community. FSU vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, applied research, and administrative roles. Jobs at FSU cover fields like mathematics, environmental science, and athletics, aligning with the university’s mission to educate global citizen leaders and deliver transformational impact. Each FSU vacancy is an opportunity to contribute to a close-knit academic community dedicated to student success. FSU Employment Opportunities are varied, with FSU job Opportunities ranging from academic faculty to operational roles like library services and campus store management. An FSU Career offers the chance to join an institution that values scholarship, opportunity, and responsibility. FSU uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest FSU vacancies. Jobs at FSU uni are ideal for those passionate about fostering student growth and community impact. FSU job postings include positions in student support services, creative services, and athletics coaching, as well as professional roles in IT and human resources. FSU Employment through AcademicJobs.com connects talented individuals with FSU Uni vacancies, providing a seamless pathway to join a regional university driving opportunity and achievement in West Virginia.

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