"Purchasing Manager"

Purchasing Manager

Position Information

Position Title: Purchasing Manager
Department: Facilities Finance
Posting Link: https://www.ubjobs.buffalo.edu/postings/60505
Job Type: Full-Time

Position Summary

Join our University Facilities team as a Purchasing Manager and play a key role in keeping our operations running smoothly. In this position, you’ll lead daily purchasing activities, ensuring timely and cost-effective procurement of goods and services while maintaining compliance with university and state guidelines. You’ll manage a small team, oversee budgets, and build strong partnerships to support our mission.

Responsibilities include but are not limited to:

• Oversee operations purchasing for non-personnel expenditures within University Facilities.
• Serve as the department’s subject matter expert on NYS laws, as well as SUNY, UB, and departmental policies and procedures. Ensure departmental compliance and maintain accurate records / systems.
• Monitor budgets, analyze trends, and provide reports to support financial planning.
• Establish and monitor key performance indicators (KPIs) to track and improve purchasing efficiency.
• Coordinate with the university’s central procurement department to:
  • Resolve internal issues with processing orders.
  • Resolve external issues such as delivery or quality of products / services.
  • Communicate feedback on vendor performance
  • Establish / renew contracts for our operations department, ensuring business continuity and uninterrupted service.
• Drive process improvements and recommend solutions for operational challenges.
• Supervise a team of three, setting priorities and guiding performance.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo

The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action-equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor’s degree.
• Minimum 2 years of purchasing or procurement experience.
• Intermediate Excel skills (i.e., filters, IF formulas, conditional formatting, etc.).
• Ability to lead a team and collaborate across departments.
• Strong organizational, communication, and problem-solving skills.

A combination of education and experience or relevant military training may be considered in lieu of a Bachelor’s degree on a year for year basis.

Preferred Qualifications

• Experience with procurement in a state-funded university environment.
• Experience with systems like Maximo, Jaggaer, or similar platforms is a plus.
• Advanced excel skills (use of VLOOKUP formulas, Pivot Tables etc.)
• One year or more of direct supervisory experience

Salary Range

$70,000 - $85,000