"Quality and Administrative Assistant"

About the Role

We are seeking two Quality and Administrative Assistants to join the Early Phase Clinical Trials Facility at the University of Oxford. The Quality and Administrative Assistant will form part of the Quality Assurance (QA) Team, working to support the delivery of the Unit’s Quality Oversight Framework. They will assist in maintaining the Unit’s Quality Management System (QMS), supporting controlled document processes and maintaining training and competency records. This includes assisting with training trackers, meeting organisation, and the coordination of trial-related documentation when required, in preparation for audits or inspections. There will be some management of regulatory documentation, and upkeep of trial folders including photocopying and filing.

Alongside the QA responsibilities the post holder will also provide operational and administrative support to the research nursing team and will be involved in organising patient appointments with our service support departments, creating encounters and scanning documents on to the Electronic Patient Records (EPR), communicating appointment and admission related information to patients and carers and correspondence, as directed.

About You

You will be educated to GCSE level or equivalent, and hold strong communication skills (both written and verbal English). Demonstrable administrative experience and advanced Office and IT skills for document management, information processing and communication. Able to exercise discretion and handle confidential information appropriately. Be a good team player, who works well on own initiative. Experience within Clinical Research and experience within quality assurance, or of Quality Management systems is desirable, but not essential.

Application Process

Applications should be made online. You will be required to upload:

• A supporting statement outlining how you meet the selection criteria
• A curriculum vitae
• Names and contact details of two referees

Interviews will take place on Monday 23rd February 2026

What We Offer

As an employer, the University of Oxford is committed to the wellbeing and development of its staff. Benefits include:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership of a variety of social and sports clubs

The University of Oxford is committed to equal opportunity, and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission.