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Records Management Senior Specialist

Applications Close: Sep 7, 2026

Ohio University

Athens, OH 45701, USA

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Applications Accepted From
Public: Open to the public , AFSCME 3200 University Wide

Special Instructions to Applicants

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY ASCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and attach the following: Detailed cover letter stating your qualifications and interest in the position, resume/curriculum vitae, and a list of three professional references with current contact details, including email addresses. References will be used with discretion late in the process.

Successful candidates must pass a background check.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

For full consideration, please apply by September 7, 2026.

This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20167036S

Job Description

Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

Job Responsibilities

Acts as liaison between University, community, and outside federal and private agencies to respond to complex requests for all types of records, information, and data.

Typically supervises and/or leads TAS staff and/or student employees.

Develops and directs processing, maintenance, and daily operations of data and/or records system(s).

Assures security and confidentiality and makes decisions pertinent to records according to University policy, government regulations and/or compliance issues.

Handles requests and coordinates collection of all types of information.

Prepares and distributes special reports and impact studies for administration having direct impact on University (e.g., subsidy, accreditation).

Ensures compliance with governmental regulations and University policies, procedures, and guidelines.

Serves as primary contact for release and protection of confidential and sensitive records.

Develops and implements procedures related to records management.

Minimum Qualifications

Knowledge of technical and practical concepts, processes, and methods of records management typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of experience within records management. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

At least one year of customer service experience.
Associate's degree, or vocational or technical school degree
Service-oriented, diplomatic, and tactful when resolving problems.
Computer proficient including Microsoft Office Suite.
Good problem solving skills.
Ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level.
Familiarity with the Family Educational Rights and Privacy Act (FERPA)

Department
Registrar's Office

Pay Rate: Starting pay range $19.38 - $24.70 Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits

Total Compensation Estimator (For Full-Time Benefits Eligible Employees)

Discover the full value of joining Ohio University by clicking this link:

https://www.ohio.edu/hr/compensation/total-compensation-estimator

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.

See details on what we offer in one place and compare different options for retirement and insurance.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Job Open Date
08/21/2026

Posting Close Date

09/07/2026

Job Category: Classified AFSCME 3200 Bargaining Unit appointment

Planning Unit: Vice President Enrollment Management

Work Schedule

Monday - Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch)

Campus: Athens

Expected hours worked per week
40

Expected duration of assignment
On-going

Applicants may contact this person if they have questions about this position.
Angela Andrews, angela.andrews@ohio.edu, 740-593-4213

Non-Discrimination Statement

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Family/Subfamily
Records Management-Generalist

Career Track & Level
TAS4

Pay Grade
AF3200 |15|

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