The University of the District of Columbia is seeking a Recruiting Coordinator to support the full-cycle recruitment process by maintaining accurate, efficient, and well-organized recruitment operations. This position is essential to building a strong foundation for talent acquisition through diligent administration of the applicant tracking system, sourcing support, and recruitment data integrity, while delivering timely and effective customer service to clients across assigned schools and colleges.

Essential Job Duties

Coordinates Recruitment Activities and Candidate Processing
Coordinates recruitment activities and candidate processing by supporting requisition and posting activity; reviewing applications and required documentation for accuracy and completeness; scheduling interviews; communicating with candidates and hiring managers; coordinating candidate slates; assisting with employment offers, background check initiation, and pre-employment processing; and ensuring recruitment activities move efficiently through each stage of the hiring process.

Maintains and Administers Recruitment Systems, Records, and Data
Maintains and administers recruitment systems, records, and data by updating and auditing the applicant tracking system (ATS); ensuring postings, candidate statuses, dispositions, and records are accurate and current; maintaining recruitment documentation; supporting position and staffing data entry; and regularly reviewing system utilization to identify opportunities to improve data quality, efficiency, and recruitment operations.

Manages Full-Cycle Recruitment for Assigned Client Group
Manages full-cycle recruitment for a limited assigned client group, including designated adjunct faculty recruitment, under the guidance of Recruiters and Talent Acquisition leadership. Partners with assigned hiring managers to understand staffing needs; develops and posts vacancies; sources and screens applicants; coordinates candidate review and interviews; supports selection and offer activities; initiates required pre-employment processes; and maintains communication with candidates and hiring managers throughout the recruitment lifecycle.

Conducts Candidate Sourcing and Recruitment Outreach
Conducts candidate sourcing and recruitment outreach by identifying active and passive candidates through job boards, social media, professional networks, higher education resources, and other sourcing channels; supports development of qualified candidate pools for assigned searches and broader recruitment needs; and participates in job fairs, employment events, and other activities that promote the UDC employer brand.

Provides Recruitment Support and Customer Service
Provides recruitment support and customer service to candidates and hiring managers by responding to questions regarding application status, recruitment procedures, documentation, timelines, and next steps; resolving routine recruitment issues; escalating complex matters as appropriate; and promoting a timely, consistent, and positive candidate and hiring-manager experience.

Develops Recruitment Reports, Metrics, and Process Improvements
Develops and maintains recruitment reports, trackers, dashboards, and standardized workflows to monitor requisition status, candidate activity, time-to-fill, and other recruiting metrics; identifies gaps, inconsistencies, and bottlenecks in recruitment processes; and recommends improvements to strengthen efficiency, consistency, data integrity, and service delivery.

Supports Talent Acquisition Programs and Initiatives
Supports Talent Acquisition programs, projects, and recruitment initiatives by assisting with recruitment events, employer-branding activities, process improvement efforts, special hiring initiatives, and other activities that advance University staffing objectives.

Other Duties as Assigned
Performs other duties as assigned.

Minimum Job Requirements

• Bachelor's degree in Human Resources Management, Business Management, or related field required.
• At least 1-2 years of human resources or recruiting experience; experience in a high-volume environment preferred.
• Experience utilizing applicant tracking systems, staffing databases, and HRIS systems; proficient in MS Office Suite and other technologies.
• Strong organizational skills and attention to detail, with the ability to manage multiple requisitions simultaneously.

Preferred Qualification

• Higher Education experience preferred.
• SHRM certification (CP, SCP, PHR, SPHR) a plus.

Information to Applicant

This position is primarily sedentary in nature, requiring the ability to remain in a stationary position for extended periods. The incumbent must be able to operate standard office equipment. Occasional movement within the office to include bending, reaching, or lifting items up to 15 pounds. This description reflects the physical demands typically associated with office work and is not intended to be exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with the Americans with Disabilities Act (ADA) and applicable local laws and policies.

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University's EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .

The University of the District of Columbia is seeking a Recruiting Coordinator to support the full-cycle recruitment process by maintaining accurate, efficient, and well-organized recruitment operations. This position is essential to building a strong foundation for talent acquisition through diligent administration of the applicant tracking system, sourcing support, and recruitment data integrity, while delivering timely and effective customer service to clients across assigned schools and colleges.

Essential Job Duties

Coordinates Recruitment Activities and Candidate Processing
Coordinates recruitment activities and candidate processing by supporting requisition and posting activity; reviewing applications and required documentation for accuracy and completeness; scheduling interviews; communicating with candidates and hiring managers; coordinating candidate slates; assisting with employment offers, background check initiation, and pre-employment processing; and ensuring recruitment activities move efficiently through each stage of the hiring process.

Maintains and Administers Recruitment Systems, Records, and Data
Maintains and administers recruitment systems, records, and data by updating and auditing the applicant tracking system (ATS); ensuring postings, candidate statuses, dispositions, and records are accurate and current; maintaining recruitment documentation; supporting position and staffing data entry; and regularly reviewing system utilization to identify opportunities to improve data quality, efficiency, and recruitment operations.

Manages Full-Cycle Recruitment for Assigned Client Group
Manages full-cycle recruitment for a limited assigned client group, including designated adjunct faculty recruitment, under the guidance of Recruiters and Talent Acquisition leadership. Partners with assigned hiring managers to understand staffing needs; develops and posts vacancies; sources and screens applicants; coordinates candidate review and interviews; supports selection and offer activities; initiates required pre-employment processes; and maintains communication with candidates and hiring managers throughout the recruitment lifecycle.

Conducts Candidate Sourcing and Recruitment Outreach
Conducts candidate sourcing and recruitment outreach by identifying active and passive candidates through job boards, social media, professional networks, higher education resources, and other sourcing channels; supports development of qualified candidate pools for assigned searches and broader recruitment needs; and participates in job fairs, employment events, and other activities that promote the UDC employer brand.

Provides Recruitment Support and Customer Service
Provides recruitment support and customer service to candidates and hiring managers by responding to questions regarding application status, recruitment procedures, documentation, timelines, and next steps; resolving routine recruitment issues; escalating complex matters as appropriate; and promoting a timely, consistent, and positive candidate and hiring-manager experience.

Develops Recruitment Reports, Metrics, and Process Improvements
Develops and maintains recruitment reports, trackers, dashboards, and standardized workflows to monitor requisition status, candidate activity, time-to-fill, and other recruiting metrics; identifies gaps, inconsistencies, and bottlenecks in recruitment processes; and recommends improvements to strengthen efficiency, consistency, data integrity, and service delivery.

Supports Talent Acquisition Programs and Initiatives
Supports Talent Acquisition programs, projects, and recruitment initiatives by assisting with recruitment events, employer-branding activities, process improvement efforts, special hiring initiatives, and other activities that advance University staffing objectives.

Other Duties as Assigned
Performs other duties as assigned.

Minimum Job Requirements

• Bachelor's degree in Human Resources Management, Business Management, or related field required.
• At least 1-2 years of human resources or recruiting experience; experience in a high-volume environment preferred.
• Experience utilizing applicant tracking systems, staffing databases, and HRIS systems; proficient in MS Office Suite and other technologies.
• Strong organizational skills and attention to detail, with the ability to manage multiple requisitions simultaneously.

Preferred Qualification

• Higher Education experience preferred.
• SHRM certification (CP, SCP, PHR, SPHR) a plus.

Information to Applicant

This position is primarily sedentary in nature, requiring the ability to remain in a stationary position for extended periods. The incumbent must be able to operate standard office equipment. Occasional movement within the office to include bending, reaching, or lifting items up to 15 pounds. This description reflects the physical demands typically associated with office work and is not intended to be exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with the Americans with Disabilities Act (ADA) and applicable local laws and policies.

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University's EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .