"Research Administrative Coordinator"

The Research Administrative Coordinator will be an integral part of a team on the cutting edge of research including new therapies and other interventions for neurodegenerative brain diseases. We are seeking a detail-oriented and proactive individual who will use professional concepts to apply organizational policies and procedures and oversee a variety of ongoing administrative operational functions. Key functions of this role include:

• Calendar Management: Coordinate and manage complex calendars for a research program manager, a clinical trials nurse manager, and MDs within the lab as needed. This includes scheduling meetings, appointments, and conference calls.
• Communication: Serve as the primary point of contact for internal and external inquiries, including high-level professionals and potential research participants, ensuring timely and professional correspondence. Manage inboxes on behalf of a study executive team & create/distribute internal newsletters to study sites across the nation.
• Documentation and Reporting: Prepare and format reports, presentations, and other documentation as needed. Audit existing resources and build a strategic document management plan.
• Travel Coordination: Arrange travel logistics, accommodations, and itineraries for domestic and international trips. Additionally, manage post-travel expense reimbursements/reconciliation for internal and external parties as needed.
• Meeting Support: Organize meetings, including preparing agendas, taking minutes, and following up on action items. Drive the planning, coordination, and execution of virtual and in-person investigator meetings.
• Budget Tracking: Assist in monitoring and processing expenditures against budgetary limits.
• General Administrative Tasks: Provide general administrative support such as filing, basic IT support, and office supply management.

The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and have a passion for contributing to impactful medical research.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html