"Research Administrator, Pre-Award"

Job Details

Advertising Summary: Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

https://vcujobs.com/why-richmond

Unit: School Of Medicine MBU

Department: Neurology

Duties & Responsibilities:

The selected candidate for this position will be responsible for providing direct Pre-Award administrative support to investigators conducting medical research primarily within the Department of Neurology.

This posting is an open search for varying levels of prior research administration experience. The selected candidate will assist researchers and study teams in the development and successful submission of proposals for research funding. This position provides an opportunity for candidates with Pre-Award research administration experience to grow those skills in a fast-paced, diverse environment. The position will also present opportunities for career growth in the field of research administration for those presenting a willingness and ability to work collaboratively with a diverse group of faculty and staff across VCU.

General Duties:

Pre-Award Research Administration – 80%

Work under the direction of your supervisor and SOM Office of Research Administration leadership to provide Pre-Award research administration support specific to the needs of the Department of Neurology. Work directly with investigators on assigned proposal submissions to ensure proposals meet technical, administrative, and financial requirements, deadlines are met, and all SOM Research Administration Standard Operating Procedures and established policies/requirements of both VCU and sponsoring agencies are followed.

Will be responsible for managing the proposal development process and establishing necessary timelines with the investigators to ensure deadlines are met for all submissions assigned.

Pre-Award duties could include:
•Follow all SOMRA SOPs related to Pre-Award submissions
•Create a management plan and communicate clearly with the Principal Investigators on submission requirements and assignments, ensuring roles, responsibilities, and timelines are clear for each proposal assigned
•Prepare non-technical components of submissions seeking PI input where needed: budget, budget narrative, coordinating administrative requirements for subrecipients, preparing RAMS-SPOT submissions, completing sponsor forms, etc.
•Ensure conformance of each submission with sponsor requirements and VCU policy
•Prepare cost share authorizations and advance index requests, seeking department approvals as needed
•Facilitate completion of compliance and training requirements with the PI

Creation, Formatting, and Maintenance of Other Support Documents – 20%

•Maintain compliant Other Support and Previous/Current/Pending Support documents for faculty participating in NIH and Department of Defense funded research

•Create and format compliant Other Support and Previous/Current/Pending Support documents for faculty as assigned for all sponsors (federal and non-federal) in sponsor-stipulated formats

•Work with faculty as assigned to coordinate/facilitate entry and maintenance of Other Support data in SciENcv

This position is eligible for 100% remote work. Candidates living outside the Richmond metro region are encouraged to apply, but may be required to come on-site on occasion (no more than twice annually) for in-service training and professional development activities.

Qualifications:

Minimum Qualifications

• Associate Research Administrator: Bachelor’s degree and prior relevant work experience in a financial, compliance or research related field; 1 or more years prior pre award research administration experience preferred. Additional work experience will be considered in lieu of degree. Some prior research administration experience preferred.
• Candidates with 2 or more years of direct pre award research administration experience may be considered for Research Administrator slotting.
• Must have skills or ability to acquire new skills in the following areas: review of and adherence to sponsor proposal guidelines; budget development; ability to interpret and apply complex government regulations and contractual terms; pro-actively ask questions and seek guidance when needed.
• Must have excellent customer service skills, written and verbal communication skills, be pro-active in asking questions and seeking guidance when needed.
• Strong problem solving and time management skills are essential, including ability to prioritize and manage competing priorities and deadlines.
• Must be precise, thorough, and reliable and perform daily activities with minimal supervision.
• Must be proficient in the use of computers with an ability to learn new systems and software applications with ease. Proficiency in the use of Word, Excel, PowerPoint, and Adobe required.
• Ability to work as part of a dynamic team in a diverse environment required.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Prior experience in pre award research administration in an academic medical center or other organization with significant NIH grant portfolio will be preferred.
• Certified Research Administrators (CRA) or those with ability and desire to obtain a CRA w/in 2 years preferred.
• Bachelor’s and/or Master’s Degree preferred

Position will remain open until filled.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Salary Range: $58,800 – $77,300

Benefits : All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Exempt

Restricted Position: No

ORP Eligible: No

University Job Title: 93412 - Open