Research and HDR Administration Officer - Faculty of SABEL

• Full-time

Job Description

• Full-time, Ongoing position at HEW Level 6.
• Parramatta South Campus role with flexible work arrangements.
• Salary: $95,777 – $102,659 per annum, plus 17% Super and Leave Loading.

Contribute to research excellence by supporting HDR students and research operations across the faculty.

The Opportunity

As the Research and HDR Administration Officer, you will play a central role in supporting the effective management of research activities and higher degree research candidature across the faculty. You will provide high level administrative coordination to ensure research processes, events, and student milestones are delivered efficiently and in alignment with university policy.

Working closely with academics, HDR students, and professional staff, you will manage a diverse portfolio that includes candidature processes, scholarship and funding administration, research travel, event coordination, and research operations support. The role requires a proactive approach to policy interpretation, data accuracy, and stakeholder service, helping the faculty maintain a consistent and high-quality research environment.

You will also support key leaders including the Director of Research and Associate Deans by providing administrative assistance for research development initiatives, grant preparation, compliance requirements, and communication across research networks. This position is hands-on, varied, and essential to the smooth operation of the faculty’s research and HDR ecosystem.

What Success Looks Like:

• Deliver timely, accurate, and compliant coordination of HDR processes including admissions, milestones, examinations, and graduation.
• Provide responsive and professional support to HDR students, academics, and internal stakeholders through shared mailbox management and direct advice.
• Coordinate research and HDR events, workshops, and seminars that strengthen research capability and engagement.
• Assist with research operations including grant application preparation, ethics submissions, budgeting, and tracking of research funds.
• Apply University and Faculty policy consistently, ensuring clear communication and adherence across staff and students.

Please refer to the Position Description for full details.

About You

• Demonstrated experience providing high level administrative support within a complex environment, with the ability to manage confidential information.
• Strong interpersonal and communication skills, including the ability to develop effective working relationships and deliver quality service.
• Proven capability interpreting and applying policies, procedures, and compliance requirements in daily operations.
• High level organisation and planning skills, with the ability to manage competing priorities and high-volume workloads.
• Experience working with research administration, budget monitoring, financial reporting, and preparation of submissions or correspondence.

Benefits

We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:

• Fitness Passport: Access hundreds of gyms and pools across the state.
• Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
• Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
• Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.

Application Details

• Position Enquiries: Direct to Jessica Simpson, Research Operations Manager via jessica.simpson@westernsydney.edu.au. Please include the job reference code REF442B.
• Closing Date: 11:59pm, Monday 16 February 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact accessibility@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.