"Research Billing Compliance Analyst"

Overview

Reporting to the Director of Operations at the Yale Cancer Center Clinical Trials Office, the Research Billing Compliance Analyst is the primary liaison with the centralized hospital and professional billing offices. This role receives charges from these two offices for review and determination of appropriate billing designations, ensuring alignment with Medicare (CMS) regulations and institutional policies. The analyst maintains detailed records, monitors trends and risk areas, and communicates findings to relevant stakeholders. Collaborating with clinical research staff, investigators, vendors, and administrators, the analyst supports policy development and process improvements to enhance billing compliance. Additional responsibilities include resolving billing discrepancies, staying current with federal regulations and best practices, and serving as a key resource and liaison for clinical trial billing. The analyst also contributes robust documentation and follow-up related to clinical trials billing within the Clinical Trial Management System.

Required Skills and Abilities:

1. Demonstrated ability with using clinical trial systems, protocol tracking and reporting. Advanced knowledge and experience with clinical trial regulatory documents such as protocols, informed consent documents, Medicare Coverage Analysis (MCA), and Clinical Trial Agreements (CTA).
2. Outstanding verbal, written, communication and organizational skills, exceptional attention to detail, well-developed analytical and problem-solving skills, demonstrated superior customer service abilities and outstanding time management skills.
3. Ability to possess sound, independent judgement, with ability to prioritize and handle many tasks simultaneously in a complex, fast-paced environment.
4. Ability to work independently and effectively with a wide range of individuals.
5. Strong computer skills required, including strong competency in Microsoft Office programs (Word, Excel, PowerPoint, etc.).

Preferred Education/Experience:

Experience working with oncology clinical trials; CPC certification

Principal Responsibilities

1. Primary responsibilities include the completion of risk assessments on all MQT trials with billable services. The level of risk is determined utilizing the CTMS (OnCore) risk assessment tool as well as the clinical trial documentation and information provided within the study’s protocol. Once the risk assessment is complete and all trials scored, random selection of the highest risk trials will be assessed and reviewed for accurate research billing compliance and proper medical documentation.
2. Medical documentation, coding and billing will be evaluated for accurate ICD-10, CPT-4, HCPC and modifier placement in compliance with University and government regulations. 
3. Identify potential clinical research charges not specifically defined in research protocols. Work collaboratively with the Office of Sponsored Projects to determine proper documentation alignment including but not limited to the informed consent forms, research protocols, clinical trial agreement and trials finalized budget. 
4. Review all billable services/encounters for designated studies utilizing OnCore and Epic. Communicate and supply YNHHS Compliance department with ongoing reviews and assist with any information requested in order to ensure accurate and consistent billing for both professional and hospital charges. 
5. Evaluate findings, identify system control weaknesses and in conjunction with department management, assist in the development of a corrective action plan for Principal Investigator and study team. Assist in the implementation and follow up of all corrective action changes. 
6. Maintain accurate logs, including spreadsheets, of all ongoing investigations. Enter all review findings in the OnCore registry database  Identify and analyze any trends and report findings to the Associate Director, Research Billing Compliance.
7. Assist in the conduction of research training sessions with Principal Investigators and research related study teams and personnel. Provide subject matter expertise and input on areas where education is needed. Assist in the development of training materials and programs for research billing compliance, including but not limited to accurate coding, documentation billing and regulatory guidelines.
8. Conduct data analysis. Generate reports using OnCore reporting tools to identify trends and problem areas for focus of internal reviews.
9. Assist and support with the ongoing implementation of the Research Billing Compliance Program as well as knowledge retention and maintenance of the Yale School of Medicine’s Research Billing Compliance Plan, operations and procedures. 
10. Stay abreast of best practice coding and billing initiatives as well as all pertinent regulatory changes. Maintain CPC designation by obtaining necessary CEUs on an annual basis. 

Required Education and Experience

Bachelor’s Degree in Health or Business Administration or a related field and 3 years of experience working directly with clinical research charge review and billing or an equivalent combination of education and experience.

Salary Range: $65,000.00 - $101,000.00

Location: 221 Whitney Ave, New Haven, Connecticut

Posted: 03-Dec-25

Job Category: Professional