"Residency Program Specialist"

Residency Program Specialist

Title: Residency Program Specialist

Location: Upper East Side

Org Unit: Geriatrics and Palliative Medicine

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $30.00 - $34.89
*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary
Under general direction, provides administrative support and assists with all aspects and activities related to the departments Residency Program

Job Responsibilities

• Coordinates the administrative functions of the department's fellowship and/or residency program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation.
• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for existing and new clinical and research trainees, residents, fellows, post-docs, observers, visitors and volunteers.
• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines. Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.
• Organizes and prepares for resident or fellow/faculty/program evaluations including bi-annual performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee meetings.
• Remains current on all regulations, policies and requirements of various regulatory bodies. Guides faculty, trainees and staff to ensure regulatory requirements, documentation and deadlines are met.
• Coordinates and tracks compliance with mandatory Medical College and Hopsital requirements on Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews and other regulatory requirements.
• Coordinates the administrative functions of the National Residency/Fellowship Match program.
• Manages all facets of the residency/fellowship interview process
• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Tracks event attendance, registrations and event responses.
• Processes residents/fellows reimbursements. Processes education program related expenses, ensures prompt payment and track expenses.
• Maintains hard copy and/or electronic files and databases. Ensures the security, accuracy and integrity of records. Generates reports for analysis.
• Identifies opportunities to improve efficiencies and mobilizes faculty, staff and resources to support the delivery of a high-quality educational experience.
• Prepares, maintains and/or distributes rotation and on-call schedules for fellows, attendings, medical residents and/or students as needed.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Responsible for appropriate use and ensuring proper documentation for procurement card charges.

Education

• High School Diploma

Experience
Bachelor's degree is preferred.
Approximately 3 years of related experience in an academic medical center

Knowledge, Skills and Abilities

• Demonstrated organizational skills and ability to pay close attention to detail.
• Excellent communication skills (both verbal and written).
• Demonstrated proficiency with MS Office Suite and database applications.

Licenses and Certifications

Working Conditions/Physical Demands
Standard office work