"School Administrator - Mata Ahupae"

Job Description:

• Have you got passion for delivering outstanding customer service?
• Do you thrive on a fast work pace and prioritising tasks efficiently and effectively?
• Are you looking for a challenging role that leverages your excellent administration and organisational skills?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a School Administrator - Mata Ahupae to join Te Kōkī - New Zealand School of Music on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes, and School as a whole to achieve their goals.

This is an opportunity for someone with experience in and an aptitude for administration and a love of music to contribute to the smooth running of the School.

Key responsibilities:

• Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders.
• Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required.
• Provide financial administrative support for academic staff and students.
• Provide administrative support to one or more of the work area committees.
• Support work area project/s and other task delegated by the Pouhautū - School Manager.
• Demonstrate a high-level of technical competence and accuracy.
• Problem solving with a “can do” attitude.

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve, and remain calm under pressure.

You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, and rewarding.

Key requirements:

• At least 3-5 years of demonstrated administrative experience.
• Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups.
• Composed and adaptable under pressure, able to manage multiple priorities, and respond flexibly to changing demands.
• Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes.

Relevant experience in an education environment, especially in the tertiary sector is desirable.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 07 February 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Adele Chan, Pouhautū - School Manager (adele.chan@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our career's page and not via email. When applying for this position, candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.