"School Executive Assistant"

• Reference number: 26055
• Term: Ongoing, full-time basis
• Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of $81,105 to $91,478 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Gardens Point
• Open to: Applicants who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply.

Who are we looking for?

We are seeking a School Executive Assistant to join School of Civil and Environmental Engineering, Faculty of Engineering.

The School Executive Assistant provides executive support to the Head of School, including high level administration support, and planning and advice. The School Executive Assistant works collaboratively with key stakeholders and other staff to deliver exceptional service and support. Confidentiality, discretion and consistent sound judgement are critical attributes for this role. The position requires outstanding organisational skills in supporting the Faculty executive member with time management, diary management, travel organisation and correspondence. The School Executive Assistant is also responsible for developing, refining and maintaining office administration processes and supporting the School in general administration.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The School of Civil and Environmental Engineering brings together engineers who deliver teaching and research excellence in the sustainable design, planning, construction and operation of infrastructure and resource management to solve societal challenges and support more liveable communities. We design and improve infrastructure to address real-world challenges such as overpopulation, natural disasters, and climate change, and we shape the world we live in by engineering liveable and sustainable environments with safe, efficient, and reliable infrastructure.

What you need to succeed

1. Education, training or relevant experience equivalent to completion of an associate diploma with subsequent relevant experience or an equivalent combination of relevant experience and/or education training.
2. High level interpersonal skills with the ability to provide confidential executive support with proven ability to collaborate and communicate with a wide range of internal and external stakeholders in a professional manner.
3. Demonstrated digital literacy skills including ability to effectively work with Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.
4. Demonstrated ability to use initiative to solve problems, manage priorities to meet deadlines, and work productively within a team to support a wide range of stakeholders internally, nationally and internationally.
5. Demonstrated high level written communication skills including the ability to draft memoranda, meeting agendas and minutes, correspondence, submission sand emails with a high degree of accuracy and attention to detail.
6. High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice.
7. Demonstrated ability to work effectively in a team environment with limited supervision.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: School Executive Assistant

Job opens: 16-Feb-2026

Applications Close: 03-Mar-2026 at 11.30pm

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